Form 488 (Rtc) - Transfer Certificate printable pdf download

REALTY TRANSFER CERTIFICATE

GENERAL INSTRUCTIONS

WHO MUST FILE: Any party transfering real property when the transfer is not evidenced by deed or instrument or any party present-

ing an instrument or deed evidencing a transfer of real estate for recordation. Real estate includes land, growing timber, buildings,

structures, fixtures, fences, and improvements affixed to land.

WHEN AND WHERE TO FILE: The completed Realty Transfer Certificate must be filed with the County Clerk & Recorder when the

instrument or deed evidencing a transfer of real estate is presented for recording.

SALE INFORMATION IS CONFIDENTIAL AND ONLY FOR OFFICIAL USE BY THE DEPARTMENT OF REVENUE

PART 1 - DATE OF SALE / DEATH OF JOINT TENANT

This should be the date on which the instrument or deed was executed (the date the instrument or deed was signed by the grantor (seller)

unless otherwise specified in the deed or date of decedents death). Contracts for Deed and Notices of Purchasers Interest should use the

date the contract or notice was initially signed, not the date the contract was finalized.

PART 2 - GRANTOR OR DECEASED JOINT TENANT / GRANTEE OR SURVIVING

JOINT TENANT INFORMATION

Grantor or Deceased Joint Tenant / Grantee or Surviving Joint Tenant : Enter the names of the Grantor or Deceased Joint Tenant (seller)

and Grantee or Surviving Joint Tenant (buyer) exactly as they appear on the transferring document. Business organizations, corporation,

trusts, etc. should enter their name(s) exactly as it appears on the transferring document, or the original joint tenancy document.

Addresses: For the Grantor or Deceased Joint Tenant, enter the current mailing address. For the Grantee or Surviving Joint Tenant,

please enter the address where the current assessment notice(s) is to be sent. Note: This may not be the Grantee's or Surviving Joint

Tenant's present address.

SS# or Fed ID#: For individuals, list the social security number of all legal owners named in the transferring document. Business

organizations, trusts, corporations, etc. list the federal ID number(s) of the legal entity (ies) named in the transferring document. Entry of

social security or federal ID numbers is not mandatory.

Daytime Phone #: Enter phone numbers for both the Grantor or Deceased Joint Tenant representative (seller) and Grantee or Surviving

Joint Tenant (buyer).

PART 3 - DESCRIPTION OF PROPERTY

This section identifies the sale parcel by location and is the legal description found on the instrument or deed conveying the real estate or

the abstract to the real estate. The legal description may also be obtained from tax receipts or by calling your County Plat Room or

Department of Revenue Office. Please include the property address if different from the mailing address.

PART 4 - EXEMPTIONS

If any of the exemptions listed apply to this sale, please check the appropriate line and do not complete Section 5. If you are unsure

whether this transaction should be defined as an exemption, or if you have any other questions concerning exempt status, please request

a decision determination from your local Department of Revenue Office.

PART 5 - SALE INFORMATION

If there is no exemption checked in Part 4, you must complete this section.

Enter the total purchase price paid for the sale parcel. This should include cash, mortgages, property traded, liabilities assumed, leases,

easements and personal property.

Financing: if you paid cash for the entire sale parcel, check the box in front of Cash. If you financed the property by receiving a loan,

indicate the type by checking the appropriate box; Federal Housing Administration (FHA) Loan, Veterans Administration (VA) Loan or

Conventional. If this was a contract for deed or trust indenture, indicate by checking the box in front of Contract. If there was some other

type of financing used such as a Montana Board of Housing Loan, trade, etc. please indicate by checking the box in front of the Other.

Also, indicate whether this was a new loan or an assumption of an existing loan.

Enter the dollar amount of any personal property included with the sale of this parcel. Personal property includes furniture and fixtures,

business and farm equipment, livestock, leases and easements, and mobile homes. Anything that is permanently attached to the real

estate should not be included here.

If there are any SIDS (Special Improvement Districts - liens levied against the property for amenities like street paving, sewers, water

systems, etc.), was an SID payoff included in the total purchase price? Did the buyer assume SID balances? Please indicate by checking

Yes or No and the amount of the SID paid or assumed.

PART 6 - WATER RIGHT DISCLOSURE

This disclosure must be completed and signed by the seller or the seller’s legally appointed agent. Refer to the back of this page for

further information about the disclosure.

PART 7 - PREPARER INFORMATION

All Realty Transfer Certificates must be signed and dated by the preparer. By his/her signature the preparer indicates the information

provided is true and correct to the best of his/her knowledge that the Grantor or Deceased Joint Tenant representative (seller) and the

Grantee or Surviving Joint Tenant (buyer) have examined the completed Realty Transfer Certificate and agree the information contained

within is correct and accurate, and that he/she is duly authorized to sign the Realty Transfer Certificate as an agent or representative for

the Grantor or Deceased Joint Tenant and/or Grantee or Surviving Joint Tenant.

Please print the preparer’s name, address and phone number where he/she can be reached during business hours.

The Department of Revenue cannot change ownership records unless this form is fully and accurately completed and

signed. Present the completed Realty Transfer Certificate to the County Clerk & Recorder when recording an instrument or deed

evidencing a transfer of real estate. No such instrument or deed may be accepted for recordation until the Realty Transfer Certificate

has been received by the Clerk & Recorder.

(SECTIONS 15-7-304 AND 15-7-305, MCA)

488

Form 488 (Rtc) - Transfer Certificate

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