Instructions For Form 990-Pf - Return Of Private Foundation Or Section 4947(A)(1) Nonexempt Charitable Trust Treated As A Private Foundation - 2001 Page 15
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30exempt from tax under section 501(c)(3),
reflect any prior period adjustments. See
Salary advances and other advances
they redistribute the contributions, and
Part III — Analysis of Changes in Net
for the personal use and benefit of the
they maintain sufficient evidence of
Assets or Fund Balances to find where to
recipient and receivables subject to
redistributions according to the
show any adjustment required by section
special terms or arising from transactions
regulations under section 4942(g).
481(a).
not functionally related to the foundation’s
•
Do not reduce the amount of grants
charitable purposes must be reported as
Line 1 — Cash — Non-interest-bearing.
paid in the current year by the amount of
separate loans for each officer, director,
Enter the amount of cash on deposit in
grants paid in a prior year that was
etc.
checking accounts, deposits in transit,
returned or recovered in the current year.
(b) Receivables that are subject to the
change funds, petty cash funds, or any
Report those repayments in column (c),
same terms and conditions (including
other non-interest-bearing account. Do
line 9, and in Part XI, line 4a.
credit limits and rate of interest) as
not include advances to employees or
•
Do not include any payments of
receivables due from the general public
officers or refundable deposits paid to
set-asides (see instructions for Part XII,
from an activity functionally related to the
suppliers or others.
line 3) taken into account as qualifying
foundation’s charitable purposes may be
Line 2 — Savings and temporary cash
distributions in the current year or any
reported as a single total for all the
investments. Enter the total of cash in
prior year. All set-asides are included in
officers, directors, etc. Travel advances
savings or other interest-bearing accounts
qualifying distributions (Part XII, line 3) in
made for official business of the
and temporary cash investments, such as
the year of the set-aside regardless of
organization may also be reported as a
money market funds, commercial paper,
when paid.
single total.
•
certificates of deposit, and U.S. Treasury
Do not include current year’s write-offs
For each outstanding loan or other
bills or other governmental obligations
of prior years’ program-related
receivable that must be reported
that mature in less than 1 year.
investments. All program-related
separately, the attached schedule should
investments are included in qualifying
Line 3 — Accounts receivable. On the
show the following information (preferably
distributions (Part XII, line 1b) in the year
dashed lines to the left of column (a),
in columnar form):
the investment is made.
enter the year-end figures for total
•
1. Borrower’s name and title.
Do not include any payments that are
accounts receivable and allowance for
2. Original amount.
not qualifying distributions as defined in
doubtful accounts from the sale of goods
3. Balance due.
section 4942(g)(1).
and/or the performance of services. In
4. Date of note.
columns (a), (b), and (c), enter net
Net Amounts
5. Maturity date.
amounts (total accounts receivable
6. Repayment terms.
Line 27a — Excess of revenue over
reduced by the corresponding allowance
7. Interest rate.
expenses. Subtract line 26, column (a),
for doubtful accounts). Claims against
8. Security provided by the borrower.
from line 12, column (a). Enter the result.
vendors or refundable deposits with
9. Purpose of the loan.
Generally, the amount shown in column
suppliers or others may be reported here
10. Description and fair market value of
(a) on this line is also the amount by
if not significant in amount. (Otherwise,
the consideration furnished by the lender
which net assets (or fund balances) have
report them on line 15, Other assets.) Any
(e.g., cash — $1,000; or 100 shares of
increased or decreased for the year. See
receivables due from officers, directors,
XYZ, Inc., common stock — $9,000).
the instructions for Part III, Analysis of
trustees, foundation managers, or other
Changes in Net Assets or Fund Balances.
disqualified persons must be reported on
The above detail is not required for
line 6. Report receivables (including loans
receivables or travel advances that may
Line 27b — Net investment income.
and advances) due from other employees
be reported as a single total (see (b)
Domestic organizations, subtract line 26
on line 15.
above); however, report and identify
from line 12. Enter the result. Exempt
those totals separately on the attachment.
foreign organizations, enter the amount
Line 4 — Pledges receivable. On the
shown on line 12. However, if the
dashed lines to the left of column (a),
Line 7 — Other notes and loans
organization is a domestic organization
enter the year-end figures for total
receivable. On the dashed lines to the
and line 26 is more than line 12 (i.e.,
pledges receivable and allowance for
left of column (a), enter the combined
expenses exceed income), enter zero
doubtful accounts (pledges estimated to
total year-end figures for notes receivable
(not a negative amount).
be uncollectable). In columns (a), (b), and
and loans receivable and the allowance
(c), enter net amounts (total pledges
for doubtful accounts.
Line 27c — Adjusted net income.
receivable reduced by the corresponding
Subtract line 26, column (c) from line 12,
Notes receivable. In columns (a), (b),
allowance for doubtful accounts).
column (c) and enter the result.
and (c), enter the amount of all notes
Line 5 — Grants receivable. Enter the
receivable not listed on line 6 and not
Part II—Balance Sheets
total grants receivable from governmental
acquired as investments. Attach a
agencies, foundations, and other
schedule similar to the one for line 6. The
For column (b), show the book value at
organizations as of the beginning and end
schedule should also identify the
the end of the year. For column (c), show
of the year.
relationship of the borrower to any officer,
the fair market value at the end of the
director, trustee, foundation manager, or
year. Attached schedules must show the
Line 6 — Receivables due from officers,
other disqualified person.
end-of-year value for each asset listed in
directors, trustees, and other
columns (b) and (c).
disqualified persons. Enter here (and
For a note receivable from any section
•
Foundations whose books of account
on an attached schedule described
501(c)(3) organization, list only the name
included total assets of $5,000 or more at
below) all receivables due from officers,
of the borrower and the balance due on
any time during the year must complete
directors, trustees, foundation managers,
the required schedule.
all of columns (a), (b), and (c).
and other disqualified persons and all
Loans receivable. In columns (a), (b),
•
Foundations with less than $5,000 of
secured and unsecured loans (including
and (c), enter the gross amount of loans
total assets per books at all times during
advances) to such persons. “Disqualified
receivable, minus the allowance for
the year must complete all of columns (a)
person” is defined in General
doubtful accounts, from the normal
and (b), and only line 16 of column (c).
Instruction C.
activities of the filing organization (such
A foundation that is changing its
Attached schedules. (a) On the
as scholarship loans). An itemized list of
TIP
method of accounting to comply
required schedule, report each loan
these loans is not required but attach a
with SFAS 116 should not restate
separately, even if more than one loan
schedule showing the total amount of
its beginning of year statement of
was made to the same person, or the
each type of outstanding loan. Report
financial position (balance sheet) to
same terms apply to all loans made.
loans to officers, directors, trustees,
-15-
Form 990-PF Instructions
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