Instructions For Form 990-Pf - Return Of Private Foundation Or Section 4947(A)(1) Nonexempt Charitable Trust Treated As A Private Foundation - Internal Revenue Service - 2010 Page 7
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32•
Special Payment Option for
Any material that is not available for
reasonable location of its choice. It must
public inspection under section 6104.
permit public inspection:
Small Foundations
•
Within a reasonable amount of time
Who Must Make the Annual
A private foundation may enclose a check
after receiving a request for inspection
or money order, payable to the United
Returns and Exemption
(normally, not more than 2 weeks), and
States Treasury, with the Form 990-PF or
•
Application Available for Public
At a reasonable time of day.
Form 8868, if it meets all of the following
Inspection?
Optional method of complying. If a
requirements:
private foundation that does not have a
The foundation’s Form 990-PF, 990-T,
1. The foundation must not be
permanent office wishes not to allow an
and exemption application must be made
required to use EFTPS,
inspection by office visitation, it may mail
available to the public by the foundation
2. The tax based on investment
a copy of the requested documents
and the IRS.
income shown on line 5, Part VI of Form
instead of allowing an inspection.
990-PF is less than $500, and
How Does a Private Foundation
However, it must mail the documents
3. If Form 8868 is used, the amount
Make Its Annual Returns and
within 2 weeks of receiving the request
entered on line 3a of Part I or line 8a of
Exemption Application
and may charge for copying and postage
Part II of Form 8868 must be less than
only if the requester consents to the
Available for Public Inspection?
$500 and it must be the full balance due.
charge.
A private foundation must make its annual
Private foundations with a
Be sure to write “2010 Form 990-PF”
returns and exemption application
permanent office but limited or no
and the foundation’s name, address, and
available in two ways:
hours. Even if a private foundation has a
•
EIN on its check or money order.
By office visitation, and
permanent office but no office hours or
•
By providing copies or making them
very limited hours during certain times of
Foreign organizations should see
widely available.
!
the year, it must still meet the office
the instructions for Part VI, line 9.
Public Inspection by Office
visitation requirement. To meet this
CAUTION
requirement during those periods when
Visitation
office hours are limited or not available,
Q. Public Inspection
A private foundation must make its annual
follow the rules above under What if the
returns and exemption application
Requirements
private foundation does not maintain a
available for public inspection without
permanent office?
A private foundation must make its annual
charge at its principal, regional, and
returns and exemption application
district offices during regular business
Public Inspection—Providing
available for public inspection.
hours.
Copies
Conditions that may be set for public
A private foundation must provide copies
Because Form 990-PF is
inspection at the office. A private
of its annual returns or exemption
!
disclosed to the public, do not
foundation:
application to any individual who makes a
report personal information about
CAUTION
•
May have an employee present,
request for a copy in person or in writing
grantees or others that is not required and
•
Must allow the individual conducting
unless it makes these documents widely
could be used for identity theft purposes,
the inspection to take notes freely during
available.
such as a social security number or bank
the inspection, and
account information.
In-person requests for document
•
Must allow an individual to make
copies. A private foundation must
Definitions
photocopies of documents at no charge
provide copies to any individual who
but only if the individual brings
makes a request in person at the private
Annual returns. Annual returns include
photocopying equipment to the place of
foundation’s principal, regional, or district
an exact copy of the following documents
inspection.
offices during regular business hours on
as filed with the IRS.
•
Determining if a site is a regional or
the same day that the individual makes
Form 990-PF, including all schedules,
district office. A regional or district
the request.
attachments, and supporting documents,
office is any office of a private foundation,
Accepted delay in fulfilling an
and any amended return that is 3 or fewer
other than its principal office, that has
in-person request. If unusual
years old from:
paid employees whose total number of
circumstances exist and fulfilling a
1. The date the original return was
paid hours a week are normally 120 hours
request on the same day places an
filed or required to be filed, or
or more. Include the hours worked by
unreasonable burden on the private
2. The date the return was required to
part-time (as well as full-time) employees
foundation, it must provide copies by the
be filed.
in making that determination.
•
earlier of:
Form 990-T, if it was used to report any
•
The next business day following the
What sites are not considered a
tax on unrelated business income.
day that the unusual circumstances end,
regional or district office. A site is not
Exemption application. An application
or
considered a regional or district office if:
for tax exemption includes (except as
•
The fifth business day after the date of
1. The only services provided at the
described later):
the request.
site further the foundation’s exempt
•
Any prescribed application form (such
Examples of unusual circumstances
purposes (for example, day care, health
as Form 1023 or Form 1024),
include:
care, or scientific or medical research),
•
All documents and statements the IRS
•
Receipt of a volume of requests (for
and
requires an applicant to file with the form,
document copies) that exceeds the
2. The site does not serve as an office
•
Any statement or other supporting
private foundation’s daily capacity to
for management staff, other than
document submitted in support of the
make copies,
managers who are involved only in
application, and
•
Requests received shortly before the
managing the exempt function activities at
•
Any letter or other document issued by
end of regular business hours that require
the site.
the IRS concerning the application.
an extensive amount of copying, or
•
An application for tax exemption does
What if the private foundation does not
Requests received on a day when the
not include:
maintain a permanent office? If the
organization’s managerial staff capable of
•
Any application for tax exemption filed
private foundation does not maintain a
fulfilling the request is conducting official
before July 15, 1987, unless the private
permanent office, it will comply with the
duties (for instance, student registration
foundation filing the application had a
public inspection by office visitation
or attending an off-site meeting or
copy of the application on July 15, 1987,
requirement by making the annual returns
convention) instead of its regular
or
and exemption application available at a
administrative duties.
-7-
Form 990-PF Instructions
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