Instructions For Form 990-Pf - Return Of Private Foundation Or Section 4947(A)(1) Nonexempt Charitable Trust Treated As A Private Foundation - Internal Revenue Service - 2008 Page 23
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32paid by the date the foundation files its
applicants, selecting grantees, and
d. Maintaining complete and accurate
return.
reviewing reports relating to the use of the
financial records.
grant funds.
Column (e). Enter both taxable and
Report both direct and indirect
nontaxable fringe benefits, expense
Include scholarships, grants, or other
expenses in the expense totals. Direct
account and other allowances (other than
payments to individuals as part of an
expenses are those that can be
de minimis fringe benefits described in
active program in which the foundation
specifically identified as connected with a
section 132(e)). See Publication 525,
maintains some significant involvement.
particular activity. These include, among
Taxable and Nontaxable Income, for
Related administrative expenses should
others, compensation and travel
more information. Examples of
also be included. Examples of active
expenses of employees and officers
allowances include amounts for which the
programs and definitions of the term
directly engaged in an activity, the cost of
recipient did not account to the
“significant involvement” are provided in
materials and supplies utilized in
organization or allowances that were
Regulations sections 53.4942(b)-1(b)(2)
conducting the activity, and fees paid to
more than the payee spent on serving the
and 53.4942(b)-1(d).
outside firms and individuals in
organization. Include payments made in
connection with a specific activity.
Do not include any program-related
connection with indemnification
investments (reportable in Part IX-B) in
arrangements, the value of the personal
Indirect (overhead) expenses are
the description and expense totals, but be
use of housing, automobiles, or other
those that are not specifically identified as
sure to include qualified set-asides for
assets owned or leased by the
connected with a particular activity but
direct charitable activities, reported on
organization (or provided for the
that relate to the direct costs incurred in
line 3 of Part XII. Also, include in Part
organization’s use without charge).
conducting the activity. Examples of
IX-A amounts paid or set aside to acquire
indirect expenses include:
Line 2 — Compensation of five
•
assets used in the direct active conduct of
Occupancy expenses;
highest-paid employees. Fill in the
•
charitable activities.
Supervisory and clerical compensation;
information requested for the five
•
Repair, rental, and maintenance of
employees (if any) of the foundation (or
Expenditures for direct charitable
equipment;
disregarded entity that the foundation
activities include, among others, amounts
•
Expenses of other departments or cost
owns) who received the greatest amount
paid or set aside to:
centers (such as accounting, personnel,
of annual compensation over $50,000. Do
1. Acquire or maintain the operating
and payroll departments or units) that
not include employees listed on line 1.
assets of a museum, library, or historic
service the department or function that
Also enter the total number of other
site or to operate the facility;
incurs the direct expenses of conducting
employees who received more than
2. Provide goods, shelter, or clothing
an activity; and
$50,000 in annual compensation.
•
to indigent or disaster victims if the
Other applicable general and
Show each listed employee’s entire
foundation maintains some significant
administrative expenses, including the
compensation package for the period
involvement in the activity rather than
compensation of top management, to the
covered by the return. Include all forms of
merely making grants to the recipients;
extent reasonably allocable to a particular
compensation that each listed employee
3. Conduct educational conferences
activity.
received in return for his or her services.
and seminars;
No specific method of allocation is
See the line 1 instructions for more details
4. Operate a home for the elderly or
required. The method used, however,
on includible compensation.
disabled;
must be reasonable and must be used
5. Conduct scientific, historic, public
Line 3 — Five highest-paid independent
consistently.
policy, or other research with significance
contractors for professional services.
beyond the foundation’s grant program
Fill in the information requested for the
Examples of acceptable allocation
that does not constitute a prohibited
five highest-paid independent contractors
methods include:
•
attempt to influence legislation;
(if any), whether individuals or
Compensation that is allocated on a
6. Publish and disseminate the results
professional service corporations or
time basis,
•
of such research, reports of educational
associations, to whom the organization
Employee benefits that are allocated on
conferences, or similar educational
paid more than $50,000 for the year to
the basis of direct salary expenses,
•
material;
perform personal services of a
Travel, conference, and meeting
7. Support the service of foundation
professional nature for the organization
expenses that are charged directly to the
staff on boards or advisory committees of
(for example, attorneys, accountants, and
activity that incurred the expense,
•
other charitable organizations or on public
doctors). Also show the total number of all
Occupancy expenses that are allocated
commissions or task forces;
other independent contractors who
on a space-utilized basis, and
•
8. Provide technical advice or
received more than $50,000 for the year
Other indirect expenses that are
assistance to a governmental body, a
for performing professional services.
allocated on the basis of direct salary
governmental committee, or subdivision
expenses or total direct expenses.
Part IX-A—Summary of
of either, in response to a written request
by the governmental body, committee, or
Part IX-B—Summary of
Direct Charitable Activities
subdivision;
Program-Related
List the foundation’s four largest
9. Conduct performing arts
programs as measured by the direct and
performances; or
Investments
indirect expenses attributable to each that
10. Provide technical assistance to
Program-related investment. Section
consist of the direct active conduct of
grantees and other charitable
4944(c) and corresponding regulations
charitable activities. Whether any
organizations. This assistance must have
define a program-related investment as
expenditure is for the direct active
significance beyond the purposes of the
one that is made primarily to accomplish
conduct of a charitable activity is
grants made to the grantees and must not
a charitable purpose of the foundation
determined, generally, by the definitions
consist merely of monitoring or advising
and no substantial purpose of which is to
and special rules of section 4942(j)(3) and
the grantees in their use of the grant
produce investment income or a capital
the related regulations, which define a
funds. Technical assistance involves the
gain from the sale of the investment.
private operating foundation.
furnishing of expert advice and related
Examples of program-related investments
assistance regarding, for example:
Except for significant involvement
include educational loans to individuals
grant programs, described below, do not
a. Compliance with governmental
and low-interest loans to other section
include in Part IX-A any grants or
regulations,
501(c)(3) organizations.
expenses attributable to administering
b. Reducing operating costs or
grant programs, such as reviewing grant
increasing program accomplishments,
General instructions. Include only
applications, interviewing or testing
c. Fundraising methods, and
those investments that were reported in
-23-
Form 990-PF Instructions
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