Instructions For Form 990-Pf - Return Of Private Foundation Or Section 4947(A)(1) Nonexempt Charitable Trust Treated As A Private Foundation - Internal Revenue Service - 2003 Page 21
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professional nature for the organization
conferences, or similar educational
Travel, conference, and meeting
(such as attorneys, accountants, and
material.
expenses that are charged directly to the
•
doctors). Also show the total number of all
activity that incurred the expense.
Support the service of foundation staff
•
other independent contractors who
on boards or advisory committees of
Occupancy expenses that are allocated
received more than $50,000 for the year
on a space-utilized basis.
other charitable organizations or on public
•
for performing professional services.
Other indirect expenses that are
commissions or task forces.
•
allocated on the basis of direct salary
Provide technical advice or assistance
Part IX-A—Summary of
expenses or total direct expenses.
to a governmental body, a governmental
committee, or subdivision of either, in
Direct Charitable Activities
Part IX-B—Summary of
response to a written request by the
List the foundation’s four largest
governmental body, committee, or
Program-Related
programs as measured by the direct and
subdivision.
•
Investments
indirect expenses attributable to each that
Conduct performing arts performances.
•
consist of the direct active conduct of
Provide technical assistance to
Program-related investment. Section
charitable activities. Whether any
grantees and other charitable
4944(c) and corresponding regulations
expenditure is for the direct active
organizations. This assistance must have
define a program-related investment as
conduct of a charitable activity is
significance beyond the purposes of the
one that is made primarily to accomplish
determined, generally, by the definitions
grants made to the grantees and must not
a charitable purpose of the foundation
and special rules of section 4942(j)(3) and
consist merely of monitoring or advising
and no substantial purpose of which is to
the related regulations, which define a
the grantees in their use of the grant
produce investment income or a capital
private operating foundation.
funds. Technical assistance involves the
gain from the sale of the investment.
furnishing of expert advice and related
Except for significant involvement
Examples of program-related investments
assistance regarding, for example:
grant programs, described below, do not
include educational loans to individuals
1. Compliance with governmental
include in Part IX-A any grants or
and low-interest loans to other section
expenses attributable to administering
regulations;
501(c)(3) organizations.
grant programs, such as reviewing grant
2. Reducing operating costs or
General instructions. Include only
applications, interviewing or testing
increasing program accomplishments;
those investments that were reported in
applicants, selecting grantees, and
3. Fundraising methods; and
Part XII, line 1b, for the current year. Do
reviewing reports relating to the use of the
4. Maintaining complete and accurate
not include any investments made in any
grant funds.
financial records.
prior year even if they were still held by
Report both direct and indirect
Include scholarships, grants, or other
the foundation at the end of 2003.
expenses in the expense totals. Direct
payments to individuals as part of an
Investments consisting of loans to
expenses are those that can be
active program in which the foundation
individuals (such as educational loans)
specifically identified as connected with a
maintains some significant
are not required to be listed separately
particular activity. These include, among
involvement. Related administrative
but may be grouped with other
others, compensation and travel
expenses should also be included.
program-related investments of the same
expenses of employees and officers
Examples of active programs and
type. Loans to other section 501(c)(3)
directly engaged in an activity, the cost of
definitions of the term “significant
organizations and all other types of
materials and supplies utilized in
involvement” are provided in Regulations
program-related investments must be
conducting the activity, and fees paid to
sections 53.4942(b)-1(b)(2) and
listed separately on lines 1 through 3 or
outside firms and individuals in
53.4942(b)-1(d).
on an attachment.
connection with a specific activity.
Do not include any program-related
Lines 1 and 2. List the two largest
investments (reportable in Part IX-B) in
Indirect (overhead) expenses are
program-related investments made by the
the description and expense totals, but be
those that are not specifically identified as
foundation in 2003, whether or not the
sure to include qualified set-asides for
connected with a particular activity but
investments were still held by the
direct charitable activities, reported on
that relate to the direct costs incurred in
foundation at the end of the year.
line 3 of Part XII. Also, include in Part
conducting the activity. Examples of
Line 3. Combine all other
IX-A, amounts paid or set aside to acquire
indirect expenses include: occupancy
program-related investments and enter
assets used in the direct active conduct of
expenses; supervisory and clerical
the total on the line 3 Amount column. List
charitable activities.
compensation; repair, rental, and
the individual investments or groups of
maintenance of equipment; expenses of
investments included (attach a schedule if
Expenditures for direct charitable
other departments or cost centers (such
necessary).
activities include, among others, amounts
as accounting, personnel, and payroll
paid or set aside to:
The total of lines 1 through 3 in
•
departments or units) that service the
Acquire or maintain the operating
TIP
the Amount column must equal
department or function that incurs the
assets of a museum, library, or historic
the amount reported on line 1b of
direct expenses of conducting an activity;
site or to operate the facility.
Part XII.
•
and other applicable general and
Provide goods, shelter, or clothing to
administrative expenses, including the
indigents or disaster victims if the
Part X—Minimum
compensation of top management, to the
foundation maintains some significant
extent reasonably allocable to a particular
Investment Return
involvement in the activity rather than
activity.
merely making grants to the recipients.
Who must complete this section? All
•
Conduct educational conferences and
No specific method of allocation is
domestic foundations must complete
seminars.
required. The method used, however,
•
Part X.
Operate a home for the elderly or
must be reasonable and must be used
Foreign foundations that checked box
disabled.
consistently.
•
D2 on page 1 do not have to complete
Conduct scientific, historic, public
Part X unless claiming status as a private
Examples of acceptable allocation
policy, or other research with significance
operating foundation.
methods include:
beyond the foundation’s grant program
•
Compensation that is allocated on a
that does not constitute a prohibited
Private operating foundations,
time basis.
attempt to influence legislation.
described in sections 4942(j)(3) or
•
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Publish and disseminate the results of
Employee benefits that are allocated on
4942(j)(5), must complete Part X in order
such research, reports of educational
the basis of direct salary expenses.
to complete Part XIV.
-21-
Form 990-PF Instructions
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