Form Wv/it-105 - W-2 And 1099-R Transmitter Summary Report - West Virginia State Tax Department Page 2

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T T T T T echnical R
echnical R
echnical R
equir
equir
ements
ements
echnical R
echnical R equir
equir
equir ements
ements
ements
Cartridge Tape
3480 or 3490
•
•
38,000 BPI
•
must be EBCDIC
•
No negative fields permitted
PC Diskette
3.5 inch, IBM formatted
•
•
Character Set must be ASCII
file name must be W2REPORT
•
•
record delimiter must be carriage return and line feed, or no delimiter
•
all uppercase letters
•
file must not be compressed
All types of media must include an External Label containing the following:
Name, address and FEIN of sender
•
•
Name and telephone number of contact person
•
Type of information being reported (e.g. W-2) and tax year
•
Record density, record length, and block size
•
Volume number (if multi-volume reports)
Refer to the MMREF-1 publication and create the file as follows:
Code RE - Employer Record
Location
Field
Length
Specification
1-2
Record Identifier
2
“RE”
3-6
Tax Year
4
“2004”
7
Agent Indicator Code
1
if applicable
8-16
Employer/Agent EIN
9
Federal Identification Number
17-25
Employer EIN
9
the Employer EIN must be entered if a code is
placed in location 7
(the first 9 characters must
match what is in RS record positions 248-267)
31-39
Other EIN
9
if applicable
40-96
Employer Name
57
97-118
Location Address (suite #, etc)
22
119-140
Delivery Address (street or PO Box) 22
141-162
City
22
163-164
State Abbreviation
2
165-169
Zip Code
5
170-173
Zip Code Extension
4
if available

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