Form Wv/it-105 - West Virginia State Tax Department W-2 And 1099-R Transmitter Summary Report Page 2

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Technical Requirements
Cartridge Tape
3480/3480E or 3490/3490E
38,000 BPI
must be EBCDIC
No negative fields permitted
PC Diskette
3.5 inch, IBM formatted
Character Set must be ASCII
file name must be W2REPORT
record delimiter must be carriage return and line feed, or no delimiter
all uppercase letters
CD Rom
(No Extentions) Any other file name will be rejected and returned
file name must be W2REPORT
All types of media must include an External Label containing the following:
Name, address and FEIN of sender
Name and telephone number of contact person
Type of information being reported (e.g. W-2) and tax year
Volume number (if multi-volume reports)
Refer to the MMREF-1 publication and create the file as follows:
Code RE - Employer Record
Location
Field
Length
Specification
1-2
Record Identifier
2
“RE”
3-6
Tax Year
4
“2007”
7
Agent Indicator Code
1
if applicable
8-16
Employer/Agent EIN
9
Federal Identification Number
17-25
Employer EIN
9
the Employer EIN must be entered
if a code is placed in location 7
(the first 9 characters must match what is in RS record positions - 248-276)
27-30
Establishment Number
4
left justfied, zero or blank fill
31-39
Other EIN
9
if applicable
40-96
Employer Name
57
97-118
Location Address (suite #, etc)
22
119-140
Delivery Address (street or PO Box)
22
141-162
City
22
163-164
State Abbreviation
2
165-169
Zip Code
5
170-173
Zip Code Extension
4
if available

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