Form Wv/it-105 - West Virginia State Tax Department W-2 And 1099-R Transmitter Summary Report Page 3
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4Technical Requirements continued...
Code RW - Employee Wage Record
Location
Field
Length
Specification
1-2
Record Identifier
2
“RW”
3-11
Social Security Number
9
cannot be 000, 111, 999, 123, etc.
must send paper if no ssn assigned
12-26
First Name
15
27-41
Middle Name or Initial
15
42-61
Last Name
20
62-65
Suffix
4
88-109
Delivery address (street or PO Box)
22
110-131
City
22
132-133
State Abbreviation
2
134-138
Zip Code
5
139-142
Zip Code Extension
4
if available
188-198
Wages, Tips, etc.
11
199-209
Federal Income Tax Withheld
11
Code RS - State Record (employee information)
Location
Field
Length
Specification
1-2
Record Identifier
2
“RS”
3-4
State Code
2
“54”, cannot be “WV”
10-18
Social Security Number
9
cannot be 000, 111, 999, 123, etc.
must send paper if no ssn assigned
19-33
First Name
15
34-48
Middle Name or Initial
15
49-68
Last Name
248-267
State Employer Account Number
20
left justify - no spaces or dashes
NOTE: Your State Employer Account Number is 12 digits. This is your 9 digit FEIN plus a 3
digit location extension. The account number must end in 001, 002, etc. not 000.
274-275
State Code
2
“54”, cannot be “WV”
276-286
State Taxable Wages
11
287-297
State Income Tax Withheld
11
Records and fields not specifically mentioned may be considered optional. If your transmittal,
tapes or diskettes indicate any unacceptable specifications, they will be returned to you for
correction. It is your responsibility to resubmit corrected media in an acceptable format within 45
days. However, the original submission is considered a timely filing if it was postmarked by
February 28.Tapes and diskettes that are processed and accepted will not be returned. You must
keep a copy,or be able to reconstruct the data, for 5 years after the due date of the report.
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