Fourth Report On The Implementation Of Sec Organizational Reform Recommendations - U.s. Securities And Exchange Commission - 2013 Page 7
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37F
R
I
SEC O
R
R
OURTH
EPORT ON THE
MPLEMENTATION OF
RGANIZATIONAL
EFORM
ECOMMENDATIONS
• In December 2012, the SEC transitioned to an external vendor, PaperClips,etc., for its
supply management function. This change has enabled reassignment of staff previously
supporting this function, enabled repurposing of space previously used to store supplies,
and has improved control over supplies consumed by the agency. Once fully operational,
the agency estimates approximately $250K annual cost savings.
• The General Services Administration (GSA) is now responsible for the procurement and
administration of new SEC leases. The SEC works with GSA to plan for SEC Regional
Office lease renewals, and to ensure the renewals are consistent with government-wide
leasing practices. The following progress has been made over the last six months:
o GSA procured new leases for SEC Regional Offices in Dallas/Ft. Worth and
Miami, effective March 1 and September 1, 2013, respectively.
o GSA is managing the transition of SEC Regional Offices in Denver and Salt Lake
City to federal facilities in 2014 upon expiration of current leases.
o GSA awarded a lease for new space for the Philadelphia Regional Office in
January 2013. The SEC plans to occupy this space in early 2014.
o Staffing reductions commensurate with the transition of leasing authority to GSA
have been realized. Since the transition, the Leasing Specialist function has been
reduced from five to two staff members.
2. Workstream 2A: Reorganizing the Office of Financial Management (OFM)
The OFM reorganization was formally implemented on January 14, 2013. OFM completed
transition of transactional financial management functions to a Federal Shared Service Provider
(FSSP), implemented enhanced internal controls, and designed and implemented new business
processes and technology improvements. These activities have enhanced the agency’s financial
controls and improved efficiencies. Progress since the last report includes the following:
Organizational Structure Changes
• OFM centralized the program receivables and financial reporting and monitoring
functions. Each is governed by an assistant director. This structure enables supervisors
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