Form Hud-9838 - Management Review Report For Unsubsidized Multifamily Housing Programs Page 5
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818. Accounts Receivable/Payable
Yes
No
N/A
19. Reserves and Escrows
Yes
No
N/A
a. Complete the following table:
a. Are tenant accounts receivable within acceptable limits?
Amount of Accounts Receivable shown in Item 16g is
Held in
______% of monthly rents due from tenants. Of this
Interest-
amount, $ _______________ is more than 30 days past
Bearing
due.
Value as of _____/_____/_____
Account?
b. Does procedure for write-off of bad debts appear reason-
(Check
able?
Box)
Name of Reserve
Total
Per Unit
Monthly Deposit Yes
No
c. Has annual “write-off” of tenant's accounts receivable for
Replacement sReserve $
$
$
the last two fiscal years been less than 1% of gross rents
due from tenants? Tenant delinquent accounts written off
Other
$
$
$
last 12 months equals $ _______________ .
Other
$
$
$
d. Are accounts payable reasonably current? Indicate
Other
$
$
$
amount of accounts payable more than 60 days old
$_______________ .
b. Do the balances in replacements or general operating
reserve accounts appear adequate to meet future needs?
Comments (indicate item referred to)
If no, what action is recommended?
c. Have monthly deposits to these reserves been increased
since the project was completed?
d. Has mortgagor/mortgagee performed analysis to deter-
mine future replacements reserve needs?
e. Is only one account (i.e., the appropriate reserve or oper-
ating expense account) being billed for repairs that are
eligible for reimbursement from the reserves?
Comments (indicate item referred to)
20. Financial Management Rating (Check appropriate box)
Superior
Above Average
Satisfactory
Below Average
Unsatisfactory
Part C—Leasing and Occupancy
21. Tenant Selection and Orientation
Yes
No
N/A
22. Vacancy and Turnover
Yes
No
N/A
a. Have written tenant selection procedures been estab-
a. Is the vacancy rate satisfactory and not excessive?
lished? If yes, obtain copy. If no, describe procedures for
List month-end vacancies for last six months:
reviewing and approving tenant applications.
b. Does management check references of applicants? If yes,
Month
Total
Avg.
checks with:
Previous Landlord
Employer
Number Vacant
Personal References
Credit Bureau
Number Vacant Today = _______ (_____%)
Other (specify)
(Cost = $ ___________)
Number Ready for Occupancy ___________
_________________________________________
Avg. Length of Vacancy = _______ days
c. Is affirmative marketing plan (if applicable) on site?
b. Is vacancy percent in 22a above less than vacancy factor
Does advertising program comply with affirmative market-
used in last rent increase approval? Vacancy factor used
ing plan?
was _____%.
Estimate racial mix:
White (_____%)
Black (_____%)
c. Is project free from vacancy problems due to any of the
following factors? If no, check the factors contributing to
American Indian or Alaskan Native (_____%)
vacancies:
Asian or Pacific Islander (_____%)
Hispanic (_____%)
Security Problem
Poor Maintenance
d. Are new tenants given informational handbooks or manu-
Non-competitive Amenities
Rents too High
als?
Inadequate Marketing
Location
e. Does project staff personally interview new tenants and
provide orientation to the project? Check interview topics
Project Reputation
Lack of Demand
covered:
Bedroom Mix/Size
Tenant/Manage-
Project Rules
Lease Terms
(___ bdrm hard to rent)
ment Relations
Maintenance Request Procedures
d. Is advertising program in use appropriate? Check type of
Explanation of Appliances
ads used and enter cost per month:
Location of Shopping, Schools, Transportation, Com-
Newspaper @ $ _______________/month
munity Services, etc.
Radio @ $ _______________/month
Grievance Procedure
Energy Conservation
Contacts with Community Groups @
Security Deposit and Charge Backs
$ _______________/month
Rent Payment Procedures
Other (specify) ________ @ $ ____________/month
f. Do project staff and new tenant jointly inspect unit prior to
e. Does the project maintain a waiting list of prospective
occupancy?
tenants?
Comments (indicate item referred to)
Is the list updated regularly? How many are on this list?
_______________________
form HUD-9838 (06/94)
ref Handbook 4566.2
Page 5 of 8
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