Form Hud-9838 - Management Review Report For Unsubsidized Multifamily Housing Programs Page 6
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825. Eviction Procedures
Yes
No
N/A
Yes
No
N/A
a. Does management have a written policy for handling
f. Has the project had a significant turnover problem?
evictions?
Comments (indicate item referred to)
b. Are eviction procedures initiated promptly, when war-
ranted?
1) Number of evictions completed during last six months
_______________
23. Leases and Deposits
Yes
No
N/A
2) Average cost per eviction $ ____________________
a. Is long-term lease acceptable? Term used is _______
months.
3) Eviction handled by Attorney:
b. Are the security deposit and first month's rent the only
on staff of management agent
charges made when applicant is accepted for occupancy?
on contract
on call
List other charges and amounts:
c. Any special problems or delays?
Other (specify) __________ @ $__________ per month
Comments (indicate item referred to)
Other (specify) __________ @ $__________ per month
Comments (indicate item referred to)
26. Tenant Files and Records
Yes
No
N/A
a. Are tenant files organized, properly maintained and se-
24. Rent Schedule Compliance
Yes
No
N/A
cured in a confidential manner?
a. Is a Mortgagee-Approved Rent Schedule (HUD-92458) on
b. Do tenant files contain all the necessary forms and docu-
file?
ments?
List and compare the rental charges:
Are these signed by the tenant and the owners, as re-
quired?
Source
Efficiency
1 BDR
2 BDR
3 BDR
4 BDR
5 or more BDR
Check items typically found in files:
Rent Used
HUD-92458 Rent
Application (signed)
Income Verifications
Lease (signed)
Lease addenda
b. Is the gross potential income from apartments equal to or
less than rents approved on the latest Mortgagee-ap-
Security Deposit Receipt
Unit Inspection
proved Form HUD-92458?
Correspondence
Other (specify)
c. Are charges for equipment and services included in the rent
________________
the same as shown on the latest Mortgagee-approved
c. Is there a chronological record of maintenance inspections
Form HUD-92458?
and work completed for each unit maintained in the project
d. Is other income-producing space in the project rented at or
office?
above the rates shown on the latest Form HUD-92458?
e. Are the number of non-revenue producing dwelling spaces
27. Leasing and Occupancy Rating
at the project the same as shown on the latest Form HUD-
a. Occupancy Compliance—List any deficiencies which were noted in prior
92458?
review(s) and which are still outstanding:
Comments (indicate item referred to)
b. Rating: Check appropriate box:
Superior
Above Average
Satisfactory
Below Average
Unsatisfactory
Part D—Tenant/Management Relations
28. Tenant Participation
Yes
No
N/A
Comments (indicate item referred to)
a. Is there an active tenant organization at this project?
b. Does the tenant organization appear to represent the
majority of the residents? What tenants appear to be under-
29. Use of Community Space
Yes
No
N/A
represented?
a. Is indoor community space adequate and in satisfactory
___________________________________________
condition?
c. Does the tenant organization meet frequently with man-
b. Does management plan and use the space effectively?
agement? Give the frequency of meetings _________ .
Date of last meeting ____________________________
c. Is outdoor recreation space adequate and in good condi-
tion?
d. Is tenant organization supported by project funds?
Comments (indicate item referred to)
How much is the value of support? $ ________________
e. Are there brochures and newsletters available regarding
project policies and activities?
f. Is tenant involvement in project operations encouraged?
Check areas in which involvement is encouraged:
Project Rules
Use of Community
Redecorating Schedule
Space
Energy Conservation
Social Service
Security Program
Program
Other (specify) ____________________________
form HUD-9838 (06/94)
ref Handbook 4566.2
Page 6 of 8
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