Dd Form 1857 - Temporary Commercial Storage At Government Expensce Page 2
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26Defense Transportation Regulation – Part IV
25 September 2017
Personal Property
4.
Customer Notification of Pending Authorization Expiration.
a. The PPSO will generate a SIT expiration report each week to identify lots expiring within 30
calendar days. All contact attempts will be recorded on the Personal Property Storage
Management Notification Form,
Figure
406-8.
(1) The customer must be notified by the responsible PPSO 30 calendar days (see NOTE
below) prior to the termination of authorized SIT and conversion subject to the
customer’s expense. Notification may be made by any means available (e.g., postal
mail, electronic mail, documented phone call, fax, installation locator). The PPSO must
establish a suspense date of 20 calendar days (see NOTE below), prior to expiration, for
the additional following actions.
(2) Prior to expiration, the DPS/PPSO notification must advise the customer of the necessity
to procure private insurance, as well as recommend that the customer and
warehouseman conduct a joint inspection of the shipment and complete DD Form 1840,
Joint Statement of Loss and Damage at Delivery,
Figure 406-2
(for TOPS shipments), or
Loss and Damage AT Delivery Form,
Figure 406-3
(for DPS shipments). The customer
must be advised that the cost for the joint inspection is a customer’s expense.
(3) If contact has not been made, the PPSO will send a second notification via electronic or
regular mail to the last known address not later than 20 calendar days before expiration.
(4) If contact has not been made, the PPSO must request assistance from the customer’s unit
or the civilian personnel office not later than 15 calendar days prior to the entitlement
expiration. (See NOTE below.)
(5) If contact has not been made, the PPSO must request assistance from Service locators
using
Table 406-2
not later than 10 calendar days prior to the entitlement expiration (see
NOTE below). At a minimum, the following information must be provided: customer’s
name, Social Security Number (SSN)/Employee Identification (EMPLID)/Department
of Defense Identification (DoDID) (if not known, last four), grade/rank, and last known
duty station.
(6) If contact has not been made, the PPSO must send the final notification to the last
known address by mail with delivery confirmation not later than 10 calendar days prior
to the entitlement expiration. The PPSO will go to
https://
and obtain
proof of delivery. Print and document the delivery confirmation in the customer’s case
file.
(7) If contact has not been made by the expiration date, the PPSO must terminate the SIT
and the warehoused property will be subject to the Servicemembers Civil Relief Act
(SCRA) [50 U.S.C. App. §§ 501 et seq.] and applicable state, local, and bailment laws
and regulations.
(8) PPSOs must ensure the TSP refunds any prepayments due to the non-performance of
services in accordance with IT/400NG. The PPSO will at NO time advise the TSP as to
auction/disposal of property.
(9) The signed DD form 1299, Application for Shipment and/or Storage of Personal
,
Property,
Figure 406-4
is considered sufficient authority to terminate SIT and to subject
charges for continued storage at the customer’s expense. The customer signing the form
is indicating agreement with the certification of shipment responsibilities and that the
Government will not be responsible for the goods remaining in storage after the
expiration of the authorization period.
IV-406-2
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