Dd Form 1857 - Temporary Commercial Storage At Government Expensce Page 9
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26Defense Transportation Regulation – Part IV
25 September 2017
Personal Property
must be furnished to the PPSO representative and a legible copy retained by the NTS TSP.
Digital scanning and archiving of the Warehouse Receipt by the shipping offices in lieu of
maintaining the original paper copy is acceptable IAW
Paragraph
B.2.d.
5.
Removal from NTS (JTR, Paragraph 5220, Withdrawal of HHG from NTS as an Alternative to
Continued Storage [Uniformed Members Only], and Paragraph 5660-F, Removing HHG from
NTS ]Civilian Employees
Only]). Whenever a lot, or part of a lot, is to be removed from storage,
the PPSO must sign and return the original warehouse receipt to the NTS TSP along with the DD
Form 1164 specifying the services to be performed. In those cases where the warehouse receipt
is maintained as a digitally scanned document, t he scanned original will be reproduced in paper
format and returned to the warehouseman when the lot is ordered released, as if it had been
maintained in a paper format. A copy of the warehouse receipt must be retained for the PPSO’s
files. Whenever part of a lot is removed from storage and part is to remain, the PPSO must obtain
a new or revised warehouse receipt from the NTS TSP for that portion remaining in storage. The
NTS TSP must be given a minimum of 5 work days’ notice prior to release of shipment.
6.
Lots Placed in Storage Outside an Installation’s
AOR. When a lot is placed in storage outside an
installation’s AOR, the PPSO representative placing the lot in storage must retain the storage
account and all paperwork until an application for shipment is received and the lot is released
from NTS.
7.
Removal when Storage is Outside the Installation’s
AOR. When a lot is placed in storage outside
an installation’s AOR, the PPSO placing the lot in storage must retain all the paperwork and the
storage account until a customer’s application for shipment is received. The PPSO must make
arrangements with the NTS TSP for release of the goods from storage. The customer’s
application and movement orders for shipment must be forwarded to the PPSO having
responsibility for the AOR in which the goods are stored. The responsible PPSO must arrange
shipment of the storage lot and coordinate the release with the PPSO maintaining the storage lot.
8.
Local Delivery Reweigh
Procedures. If a pattern of weight variance is detected in the weight of
line-haul shipments moving out of a particular warehouse, the PPSO must initiate periodic,
witnessed reweighing of NTS shipments ICW local delivery-out under the NTS TOS.
a. Local delivery reweigh requests must be annotated on the DD Form 1164. It is recommended
that a PPSO or PPSO’s representative witness the reweigh to support any collection action
involved for either party. A witnessed reweigh aids the SMO in the event of disputes, as well
as in monitoring performance.
b. The PPSO may request the NTS TSP to use government scales for a local reweigh when
available and when the reweigh causes no delay to the NTS TSP. If the NTS TSP is required
to use government scales and excess mileage is involved, the Government may be liable for
an extra charge since the terms of the original agreement have been modified.
c. New weight tickets are necessary when a lot is ordered out of NTS locally and when delivery
is within the scope of the NTS TOS. If the reweigh weight is different from the storage
weight by 200 pounds, necessary action will be initiated by the Transportation Officer for
reimbursement to adjust payments to the NTS TSP based on the lowest weight.
9.
Storage Difficulties.
The PPSO must notify the HQ SDDC/SMO of any actual or anticipated
problems in obtaining commercial storage space (e.g., housing renovations, deployments). An
information copy of such notice must be provided to Service HQ.
10.
Processing NTS for Personnel Assigned Permanent Change of Station (PCS)
Overseas.
a. Upon receipt of an application for NTS, the PPSO must enter the estimated storage
authorization expiration date on the DD Form 1299,
Figure
406-4, Block 13. This date must
IV-406-9
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