Unclaimed Nclaimed Property - Reporting Booklet - Washington Department Of Revenue Page 5
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28When to File
When to File
When to File
When to File
When to File
Reporting
Methods
Reports and remittance are due from ALL
holders before November 1 of each year.
n Paper Forms
To report by paper, complete the applicable
The report must include all property that has gone
forms contained in this packet.
ALL FORMS
unclaimed for the required dormancy period, as of the
MAY BE
PHOTOCOPIED.
preceding June 30 (see page 22). The only exception
It is strongly suggested you type the information
is Safe Deposit Box contents. You must first send the
onto the forms. If you must send a handwritten
report showing a complete inventory of the property
report please print clearly, no longhand please!
listing any unpaid charges. You will be notified which
boxes will be accepted after we review your report.
n Computer Printouts
A computer printout is acceptable if
ALL
required information, as shown on the Sum-
Organizations with nothing to report
mary and Detail Reports is included. You
who have filed in the past should
must get prior approval before sending a
file a negative (zero) report.
computer printout.
If you are unable to submit your report by the No-
n Cartridges, Diskettes, or CDs
vember 1 due date, you may request an extension of
The requirements for reporting using any of these
the due date. Your request must be in writing and
media are located on page three. We will also
state the reason that the extension is needed.
gladly accept your report electronically if it is in
the National Association of Unclaimed Property
Interest may be charged on all property not re-
Administrators (NAUPA) format.
ported or delivered timely as required by law.
This interest may be charged even if the property
is interest bearing for the lost owner. Interest is
calculated from the due date to the date payment
is received by the Unclaimed Property office.
Due Diligence
Due Diligence
Due Diligence
Due Diligence
Due Diligence
For items $75 or greater, written notices must be sent
to owners between
May 1 and August 1.
The
letters, often called “due diligence letters,” only need
to be sent to owners who have valid addresses. The
letter is intended to inform owners that there is
property being held for them which may be turned
over to the Washington State Department of
Revenue’s Unclaimed Property Section due to
inactivity. A sample due diligence letter is included on
page 26.
Unclaimed Property Reporting Booklet
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