Procurement Plan For Summer Food Service Program (Page 2 of 8) in pdf

SFSP Sponsor _____________________

PROCUREMENT PLAN

The Name of SFSP Sponsor will purchase goods, products, and/or services for use in the Child

Nutrition Programs (CNP) in compliance with 2 CFR, Chapter I & II, 7 CFR Part 3016.36, 3019.44,

and State Law, using the procedures outlined as follows.

The primary purpose of this procurement plan is to assure that open and free competition exists to

the maximum extent possible. The procurement process practiced by the SFSP Sponsor must not

restrict or eliminate competition. For example description of goods, products, and/or services to be

procured should not contain features that unduly restrict competition. Competition helps assure that

goods, products, and/or services will be obtained that best meets your needs.

A new procurement plan does not need to be developed every year. However, an annual review of

the approved plan is suggested to assure its relevance to current procedures.

It will be the responsibility of Title of the Person to document the amounts to be purchased so the

correct method of procurement will be followed.

An SFSP Sponsor may set a lower simplified acquisition threshold than the federal simplified

acquisition threshold. The most restrictive (lowest) threshold must be used.

Does Name of SFSP Sponsor have a lower simplified acquisition threshold?

Mark the appropriate answer.

Yes

List the dollar amount $

A. Informal purchase procedures. This method applies to purchases of goods, products,

and/or services when the aggregate dollar amount is less than $150,000. Quotes from at

least three (3) qualified vendors/contractors will be required.

 In developing your written specifications the same information needs to be provided to all

vendors/contractors, you may use prices found online, in catalogs, sale flyers, newspapers,

prices obtained from grocery stores, farmer’s markets, and etc.

 Each vendor/contractor will be contacted and given an opportunity to provide a price quote

on the same specifications.

 The Title of Person will be responsible for contacting potential vendors/contractors when

price quotes are needed.

 The price quotes are to remain confidential information until the actual purchase has been

made.

Page 2 of 8

Procurement Plan For Summer Food Service Program Page 2