Procurement Plan For Summer Food Service Program (Page 3 of 8) in pdf

Procurement Plan For Summer Food Service Program Page 3

 Quotes will be awarded by Title of Person. Quotes awarded will be to the lowest and best

quote based upon price, quality, service availability, and/or

 The Title of Person will be responsible for documentation of records to show selection of

vendor/contractor, reasons for selection, names of all vendors/contractors contacted, price

quotes from each vendor/contractor, and written specifications.

 The Title of Person will be responsible for documentation that the actual product specified

is received.

 Any time an accepted item is not available, the Title of Person will select the acceptable

alternate. Title of Person will document the reason for accepting an alternate and keep the

documentation on file.

 Bids will be awarded on the following criteria: (Examples: quality, delivery, service, etc.)

 The Title of Person is required to sign documentation, confirming a review and the approval

of the purchase of the goods, products, and/or services.

 The Title of Person is the Sponsors authorized purchaser.

Micro purchase procedures. This method applies to the purchase of supplies or

services when the aggregate dollar amount does not exceed $3,500. These purchases

may be awarded without soliciting competitive quotes if the entity considers the price

reasonable.

 The Title of Person will be responsible for contacting potential vendor/contractor.

 The Title of Person will be responsible for documentation of records of the purchase, name

of vendor/contractor, price, and the written specifications.

 The Title of Person will be responsible for documentation that the actual product was

received.

 The Title of Person is required to sign documentation, confirming a review and the

approval of the purchase of the goods, products, and/or services.

Page 3 of 8

Procurement Plan For Summer Food Service Program Page 3