Procurement Plan For Summer Food Service Program (Page 8 of 8) in pdf

G. The SFSP Sponsor must maintain a written code of conduct (7 CFR 3016.36 and 3019.42)

that includes procedures that governs the performance of its officers, employees, or agents

who are engaged in the award and administration of contracts supported by Child Nutrition

Program Funds.

The following conduct will be expected of all persons who are engaged in the awarding and

administration of contracts supported by Child Nutrition Program Funds.

 No employee, officer or agent of the SFSP Sponsor shall participate in the selection or

in the award or administration of a contract supported by program funds if a conflict of

interest, real or apparent, would be involved.

 Conflicts of interest arise when one of the following has a financial or other interest in

the firm selected for the award:

a. The employee, officer or agent;

b. Any member of the immediate family;

c. His or her partner;

d. An organization which employs or is about to employ one of the above;

e. A less-than-arms-length transaction. This is one party’s ability to control or influence

the other party to the transaction. A less-than-arms-length transaction occurs:

i. When a transaction is conducted between related parties, meaning that the

integrity of the transaction could be compromised;

ii. When one party to the transaction is able to control or influence the actions of the

other party.

Examples could include:

1. Hiring the CEO’s brother as a janitor.

2. Purchasing goods or services from a business owned by an officer,

employee, or relative of the Sponsor’s entity.

3. Agreement for computer maintenance between a business and person(s)

who are related to the Sponsor’s employees or board members.

 The SFSP Sponsor, employees, officers or agents must not solicit gifts, travel

packages, and other incentives from prospective vendors/contractors

 The SFSP Sponsor must set standards when financial interest is not substantial or the

gift is an unsolicited item of nominal value and may be acceptable.

 Penalties for violation of the code of conduct of the SFSP Sponsor will be the following

actions: (list appropriate actions for your organization).

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Procurement Plan For Summer Food Service Program Page 8