Form 3999 - Trading Partner Agreement Page 2
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36. Acknowledgement of Transmission: Upon receiving a successfully transmitted Report from the Licensee,
the Department or the Department’s third party service provider will transmit an acknowledgement of receipt to
the Licensee within 3 business days from receipt of the Licensee’s Report. The acknowledgement will commu-
nicate only that the Department has received the Licensee’s transmission. A Report must be determined to be
“valid” if the Department is to accept its submission in lieu of paper filing. An acknowledgement does not imply
any findings by the Department about the validity or correctness of the Report either in substance or form. A
transmission that is received by the Department but is not in the Department’s approved form and format will
not constitute a valid Report.
7. Garbled Transmissions: If any transmission is received in an unintelligible or garbled form or format and the
Department cannot identify the Licensee, no acknowledgement will be transmitted. The absence of an
acknowledgement shall be treated as notice to the Licensee that the Report was not received by the Depart-
ment in the required form or format. The burden shall be on the Licensee to ensure that the Department
receives a valid Report in the required form and format within the time required.
8. Record Retention: The taxpayer will maintain records of the transactions covered by electronic filings for a
period of not less than 4 years from the due date of the filing unless the Department authorizes in writing the
destruction of the records within a lesser period.
9. Admissibility of Returns/Reports as Evidence: A certified copy of any Report may be introduced in paper
form as evidence in any judicial or administrative proceeding by either Party to the same extent and under the
same conditions as any other business record. Neither Party shall contest the admissibility of any Report on
the basis that it was not originated or maintained in paper form.
10. Payments: Any Licensee filing a Report electronically under this Agreement shall make payment of taxes due
by use of electronic funds transfer (EFT) regardless of the tax amount. The Licensee shall follow the procedures of
the Department’s EFT Program, which allows utilization of either automated clearinghouse (ACH) debit (a pay-
by-phone program set up through the State’s bank) or (ACH) credit (a transaction arranged by the Taxpayer
with its bank).
11. Identifying Codes & Numbers: To ensure proper identification of an electronically transmitted Report, the
Parties will exchange the identifying qualifiers. Each Party shall communicate to the other any changes in the
qualifiers prior to any transmission containing the new qualifiers.
Motor Fuel Only
The transmission using the Licensee identification number and password will act as Motor Fuel certification
of sales that the 1.5% allowance was passed on to Wholesalers and 1/3 of the 1.5% allowance was passed
on the Retailers pursuant to statute.
12. Signatures: Licensee’s identification number and password, when included as part of the Report filed pursu-
ant to this Agreement, shall constitute the signature of the Licensee on the Report as if such Report were
actually signed by the Licensee. Each Party shall adopt as its signature an electronic identification consisting
of codes in each electronic transmission transmitted by such Party (the “Signature”). Each Party agrees that
any Signature of a Party affixed to or contained in any transmitted electronic transmission shall be sufficient to
verify the Party originated such electronic transmission. Neither Party shall disclose to any unauthorized
person the Signature of the other Party. Each Party agrees to maintain adequate back-up files to recreate
electronic transmissions as required. Back-up files shall be subject to the terms of this Agreement to the
same extent as the original data. Electronic transmissions shall be retained for such periods as required by
relevant Michigan statutes.
13. Testing: An electronic transmission will not be authorized by either Party until subjected to reasonable testing
to ensure compliance with the Department and its requirements. After the Department accepts the electronic
transmission for production use, additional testing may be required when changes are made to the system
environments, including but not limited to, installation of a new EDI translator or implementation of a new EDI
version.
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