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Instructions for Form 3944

Request for Approval for a Computerized Tax Roll

by a County Treasurer

As amended 2002 Act 505

Lines not listed here require no explanation.

PART 4: Procedures and Requirements.

PART 1: Precollection Tax Roll.

Line 10. The daily collections must be deposited intact. If,

Line 1. Please submit copies of two pages from the tax roll

for major reasons, the deposit cannot be made daily, separate

and a copy of the assessor's warrant. One page of the tax

deposits for each day's tax collections, equaling the amount

roll should show metes and bounds descriptions; the second

of that day's actual collections that are recorded in the tax

page, platted subdivision descriptions. Both pages must show

receipts journal must be made and tendered to the bank. This

the spread of taxes. An additional page must be submitted

will result in each deposit being listed as separate items on

that depicts a special assessment when a special assessment

the bank statement.

is not listed on one of the other precollection tax roll pages.

Line 12. The description of security procedures should

address the procedures you have implemented that will

PART 2: Tax Roll Changes.

safeguard the data in the computer from loss due to fire or

Line 3. The example must include the split of a metes and

power failure, unauthorized access or changing and updating

bounds description and include the parcel code(s), the original

data, how data will be reestablished if destroyed by fire or

and prorated SEV and TV, and tax spreads for the split

power failure, ability to discover unauthorized changes or

descriptions.

posting (updating) and backup off-site storage.

Line 4. The computer printout must include the parcel number,

Line 14. Describe the other procedure you have implemented

description, Tax Tribunal docket number, State Tax

that will allow public viewing of the posted (current updated)

Commission identification, date of ruling, board of review

tax collection roll.

meeting identification (date, etc.), original and adjusted SEV

and TV and adjusted tax spread.

Please call or write the office listed below if you have any

questions regarding the use of the computerized database as

PART 3: Settlement Tax Roll.

the tax roll or completing the application for approval.

Line 5. The example of the settlement roll must illustrate the

posting of the tax receipts or transaction number, date of

Michigan Department of Treasury

payment and partial payment validation with unpaid balance

State Tax Commission

listed on the settlement roll for collecting partial payment. (Any

P.O. Box 30471

one or more taxes [school, county, etc.] plus fees and/or

Lansing, MI 48909-7971

penalty undivided interest etc., as applicable.)

517-373-0500

Lines 6 through 9. The collecting treasurer's certificate (Line

7) must certify that all tax collections are posted in the

settlement roll with the tax receipt or transaction number or

numbers for payment or partial payments, the balance of

unpaid taxes and date(s) paid listed in the settlement roll

adjacent to the description and spread of taxes.

The assessor's warrant must certify that the original SEV

and TV, adjusted SEV and TV, taxes spread and adjusted tax

spreads are correctly recorded in the settlement roll. Copies

of the printouts required for lines 3 and 4 could be the

documentation required by line 9.

The treasurer's certificate, assessor warrant and line 9

documentation must be attached to the settlement roll when

tendered to the County Treasurer.

Instructions For Form 3944 - Request For Approval For A Computerized Tax Roll By A County Treasurer

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