Form W-1 - Employers Quarterly Return Of Occupational License Fees Withheld (Page 2 of 2) in pdf

GENERAL INFORMATION

Employers are required to withhold Occupational License Fees from the gross salaries, wages, commissions and other forms of compensation earned by employees for work

performed within the City of Louisville or Jefferson County, Ky. There are two basic tax rates that apply to wages earned within the City and County.

1. Employees who live in Louisville and Jefferson County, Ky. are subject at a combined rate of 2.2%. The rate for resident employees is composed of:

City of Louisville

1.25%

Withhold either City or County depending

on where the work is performed.

Jefferson County

1.25%

Transit Authority

.2 %

Applies to total City & County wages

School Boards Tax

.75%

Applies to total City & County wages

earned by RESIDENT employees.

2. Employees who live outside Louisville and Jefferson County are subject to a tax at a combined rate of 1.45%. The rate for non-resident employees is composed of:

City of Louisville

1.25%

Withhold either City or County depending

on where the work is performed.

Jefferson County

1.25%

Transit Authority

.2 %

Applies to total City & County wages

SPECIAL RATE: ORDAINED MINISTERS & DOMESTIC SERVANTS are subject to only the .75% School Boards Tax.

REQUIREMENT FOR PAYMENT OF TAX

EFFECTIVE -- JANUARY 1, 1987 EVERY EMPLOYER WHO WAS RESPONSIBLE TO WITHHOLD OCCUPATIONAL LICENSE FEES OF MORE THAN $3,000.00

DURING ANY ONE OF THE PRECEDING FOUR CALENDAR QUARTERS MUST SUBMIT MONTHLY DEPOSITS of the occupational license fees withheld to the

Louisville/Jefferson County Revenue Commission. All monthly withholding tax deposits are due 15 days after the month end.

License Fee

Paid by

License Fee

Paid by

Required to be

(Postmarked or

Required to be

(Postmarked or Hand

Withheld:

Hand Delivered:)

Withheld:

Delivered:)

January

February 15

July

August 15

February

March 15

August

September 15

March

April 15

September

October 15

April

May 15

October

November 15

May

June 15

November

December 15

June

July 15

December

January 15

Employers whose withholding tax liability for each of the preceding 4 quarters was $3,000.00 or less will continue to file and pay withholding taxes quarterly.

ALL employers will be required to file a quarterly withholding tax return (FORM W-1) by the last day of the month following the close of the calendar quarter.

License Fee Return for:

Filed by (Postmarked or Hand Delivered):

1st quarter

April 30

2nd quarter

July 31

3rd quarter

October 31

4th quarter

January 31

INSTRUCTIONS FOR FORM W-1 - Quarterly Withholding Tax Return

(Figures on lines 1-8 should reflect payroll for the entire quarter.)

Enter the Gross wages paid to all employees for work that was performed within the corporate boundaries of the City of Louisville, Ky. (DO NOT include wages paid to

MINISTERS OR DOMESTIC SERVANTS in this total). Multiply wages entered on Line 1 by 1.45%. Enter result on Line 1 TAX DUE.

Enter the Gross wages paid to all employees for work that was performed within Jefferson County, Ky. (Outside the corporate boundaries of the City of Louisville, Ky.) (DO

NOT include wages paid to MINISTERS OR DOMESTIC SERVANTS in this total). Multiply wages entered on Line 2 by 1.45%. Enter result on Line 2 TAX DUE.

Add entries on Lines 1 & 2. Enter the total on Line 3. This figure represents the total paid to employees for work performed within Louisville and Jefferson County, Ky.

Determine what portion of the total City of Louisville and Jefferson County wages (entry on Line 3) was paid to employees who did not live within Louisville and Jefferson

County, Ky. During the quarter. Enter the total on Line 4.

Subtract the entry on Line 4 from the entry on Line 3. This figure represents the total wages paid to employees who lived within Louisville and Jefferson County, Ky. For

work that they performed within Louisville and Jefferson County, Ky. NOTE: Wages paid to MINISTERS or DOMESTIC SERVANTS must be included in the total wages

reported on Line 5. Multiply wages entered on Line 5 by .75%. Enter the result on Line 5 TAX DUE.

Add the amounts entered in column labeled TAX DUE on lines 1, 2, & 5. Enter the total on Line 6. NOTE: Employers are liable to pay the total amount of tax due even if

the full amount of tax was not withheld from the employees.

Failure to file on time subjects the licensee to a penalty of 5% per month, or a fraction of a month, such return remains unfiled, to a maximum of 25%. Failure to pay when

due subjects the licensee to an additional 5% penalty plus interest at a rate of 12% per annum from the due date until paid. The above charges are assessed against

amounts not paid by the due date.

Failure to complete the information on the quarterly return may subject a licensee to a punitive penalty.

Add entries on Lines 6 & 7. Enter total on Line 8. This represents the total payment due. (NOTE: Licensees who were required to make monthly deposits of withholding

taxes should not complete Lines 7 & 8).

QUARTERLY RECONCILIATION

Licensees who pay tax on a quarterly basis (amount owed is $3,000.00 or less for each of the preceding 4 calendar quarters) should not complete Lines 9-13. Licensees who

were required to make monthly deposits must complete Lines 9-13 inclusive.

Enter the amount of tax that should have been withheld during each month of the quarter on the appropriate line.

10.

Sum the entries on Line 9. Enter the total on Line 10. The entry on Line 10 (total amount that should have been withheld each month) should be equal to the amount

recorded on Line 6 (total tax due).

11.

Add the amount of the deposits that were made for the quarter. Enter the total of all deposits on Line 11.

12.

& 13. Subtract the entry on Line 11 (total deposits for the quarter) from the entry on Line 10 (total withheld). If the amounts on Line 10 is greater than the amount on Line

11, enter the additional tax due on Line 12. Submit payment of any additional amount due with the tax form. If Line 11 (total deposits for the quarter) is greater than Line 10

(total withheld), attach a detailed explanation of why the overpayment occurred and enter the overpayment on Line 13.

Rev 03/13/98