Form Wh-405 - Batch Filing Program For Withholding Quarterly Tax Returns Page 10
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29How to Avoid Errors
No Spaces in File name.
Length of File name cannot exceed 30 characters.
File extension must be "TXT."
Number of characters should not exceed field length given in Specifications.
Verify valid state withholding numbers. Obtain Form 101 Withholding Agent Registration from clients. This form has
the assigned state withholding number.
No special characters allowed.
Only 1 SA record per file.
SA record must be the first record on the file.
Only 1 ST record per file.
ST record must be final record on the file.
No amended returns.
Only one SE record per file number.
ST record fields are totals for each field in the SE record file specifications.
File name must be your Company name and filing quarter. Example: SCDOR1st2010.txt
Email WH-1615 and backup report each item you upload a file to the FT server.
Make sure your backup report contains all the required information.
No negative numbers in the file.
Do not use the dash in the state withholding number.
Do not use a Federal ID number for a state withholding number.
Use the current year form WH-1615.
Do not include the Federal Liability in the SE record or ST record if the amounts exceed the field length.
Type of Form Filed field is WH-1605 for 1st, 2nd, and 3rd quarters; WH-1606 is for 4th quarter only.
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