Form Wh-405 - Batch Filing Program For Withholding Quarterly Tax Returns Page 22
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29SECTION: 02 - FILE PROCESSING CRITERIA:
02.01 - EXPLANATION of the RECORDS CONTAINED in the REPORTING FILE:
File Name:
Description:
SCWTXRET
South Carolina Withholding Quarterly Tax Return Reporting File
Record Name
Identifier
Records/file
Description
REPORTING AGENT
SA
The SA record identifies the organization reporting the
1
DATA RECORD
Withholding Tax Returns to SCDOR. This record can
appear only once on the reporting file and it must be the
first record.
EMPLOYER TAX
SE
The SE record identifies the Employers Withholding Tax
Multiple
RETURN
DATA
Return (tax data for the reporting period). A SE record
RECORD
must be present for each Employer account for the
(Only 1 SE
period reported. While multiple SE records can appear
Record/
on the file, there can only be one (1) SE record per
Employer/
employer/reporting period. A "zero" return must be filed
Reporting
if no state tax has been withheld during the quarter in
Period)
order to keep the account open & prevent a delinquent
notice from being issued. All money fields in this record
must include dollars and cents with an implied decimal
and must be right-justified and zero-filled.
ST
The ST record contains the aggregate totals for all tax
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data reported in the SE records. It must be the last
record on the file. All money fields in this record must
include dollars and cents with an implied decimal and
must be right-justified and zero-filled.
02.02 - EXPLANATION of the REPORTING AGENT "SA" RECORD
The Agent "SA" Record identifies the Reporting Agent who prepares and submits the Withholding file to
SCDOR. (See Section 03.01 for complete field descriptions and character positions).
(1)
The Agent "SA" Record must be the first data record on the file. (only one "SA" Record per file.)
(2)
The Agent "SA" Record must precede the first "SE" Employer Tax Record.
(3)
All fields in the record are required.
(4)
Fields designated as "Alpha or A/N" must be left-justified and space-filled-to-right. (Special Characters
may only be used in the Name, Street Address, and City fields). All unused alpha and alphanumeric
fields must be space-filled.
(5)
Fields designated "Num" must be unpacked, unsigned, right-justified and zero-filled-to-left. The only
valid values are 0-9. (No special characters allowed). All unused numeric fields must be zero-filled
(6)
The record length must be 300 bytes/characters.
(7)
Errors in the data or structure of this "SA" Record could prevent processing of the file.
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