Minnesota Income Tax Withholding - Minnesota Department Of Revenue - 2017 Page 12
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34Manage Online Profile Information
The homepage view in e-Services allows
• View — allows user to only view all infor-
For more information, go to our website
you to:
mation
and type third-party access into the Search
box.
• All Account Access — allows user total
• Update your web profile information
access to update the account, file, and pay
• Store your email address, phone number,
Report Business Changes or
and banking information
Create Additional Logons for Users
End Withholding Tax Account
For instructions on how to create additional
• Create access to your and other people’s
logons for users, see Help in e-Services.
You must notify us if you change the
accounts
name, address, or ownership of your
Two-Step Verification
• Add additional users with varying
business, close your business, or no
security, as well as request and approve
Two-step verification adds a second layer of
longer have employees.
third-party access
security to prevent unauthorized access to
your account. You must enter a username,
To update business information, login
Set Up and Manage Users
password, and a verification code we send
to e-Services or contact Business
There are two types of users in e-Services:
Registration (see page 2).
you to log in to your account. For more
e-Services Master and Account Manager.
information, go to our website and type
If the ownership or legal organization
An e-Services Master can manage other
Two-step Verification in the Search box.
of your business changes and you are
users as well as file and/or pay for specific
required to apply for a new federal ID
Third-Party Access
account types. An Account Manager can
number, you must register for a new
view, file, or pay for specific account types
Third-party access provides a secure
Minnesota tax ID number.
depending on the access level that an e-Ser-
and convenient way for users to manage
vices Master has set up for the user.
accounts for other businesses. Both par-
If you close or sell your business, you
ties must be active in e-Services and work
must file all withholding tax returns,
e-Services access level options:
together to establish this access. First, a user
including W-2s and 1099s, and pay any
• File — allows user to view all information
must request third-party access from a cus-
required withholding tax.
and file returns
tomer. Second, the customer must approve
or deny this access request.
• Pay — allows user to view all information
and make payments
Forms W-2, 1099, and W-2c
Form W-2
e-Services system
properly completed Form MWR, Minnesota
• Key and Send (manually enter
At the end of the calendar year, complete
Reciprocity Exemption Certificate.
information)
federal Form W-2, Wage and Tax Statement,
When completing Form W-2 for employees,
for each employee to whom you paid wages
• Simple File (spreadsheet saved as .txt or
allocate to Minnesota all wages earned
during the year. You must give W-2 forms
.csv file)
while working in Minnesota and wages
to your employees by January 31 each year.
earned as a Minnesota resident while
• EFW2 File (see for
If an employee stops working for you before
working in another state.
instructions)
the end of the calendar year and requests
in writing that the W-2 be provided before
Use the e-Services system for files that are
Note: For Forms W-2 with no Minnesota
the January 31 deadline, you must provide it
2MB or less (fewer than 2,000 records).
withholding, you must send us copies only
within 30 days after you receive the request.
if you’re actively registered for withholding
Electronic Data Exchange (EDE) system
tax.
You must submit W-2 information to us by
• EFW2 File (see see for
January 31 each year.
instructions)
Form W-2 Filing Options
Use the EDE system for files more than
If you have a total of more than 10 forms
Form W-2 Wage Allocation
2MB (more than 2,000 records).
(W-2s plus 1099s), you must electronically
All wages earned by Minnesota residents
submit the information to us. We no longer
For detailed information, see Withholding
(no matter where the work was physically
accept W-2 information on CDs, diskettes,
Tax Fact Sheet 2.
performed) must be reported as wages allo-
cartridges, reel-to-reel tapes, or in PDF
cable to Minnesota in box 16 of Form W-2.
format. You can electronically submit your
Wages earned by non-Minnesota residents
W-2 information using one of the following
for work physically performed in Minnesota
systems and methods:
are also allocable to Minnesota unless the
individual is a resident of Michigan or
North Dakota (reciprocity states) and has
12
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