Forms 1096, 1097, 1098, 1099, 3921, 3922, 5498, And W-2g - General Instructions For Certain Information Returns - 2018 Page 16
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30contribution information must be furnished to the
Prior to furnishing the statements electronically, you
participant by May 31, 2019.
must provide the recipient a statement with the following
statements prominently displayed.
Trustees of a SIMPLE IRA must furnish a statement of
If the recipient does not consent to receive the
the account balance and the account activity by January
statement electronically, a paper copy will be provided.
31, 2019.
The scope and duration of the consent. For example,
Trustees and middlemen of a WHFIT must furnish the
whether the consent applies to every year the statement is
required statement by March 15, 2019.
furnished or only for the statement for a particular year, as
For real estate transactions, you may furnish Form
applicable, immediately following the date of the consent.
1099-S to the transferor at closing or by mail on or before
How to obtain a paper copy after giving consent.
February 15, 2019.
How to withdraw the consent. The consent may be
withdrawn at any time by furnishing the withdrawal in
Filers of Forms 5498 or 5498-SA who furnish a
writing (electronically or on paper) to the person whose
statement of FMV of the account to the participant by
name appears on the statement. Confirmation of the
January 31, 2019, with no reportable contributions,
withdrawal also will be in writing (electronically or on
including rollovers, made in 2018, need not furnish
paper).
another statement by May 31, 2019, to the participant to
Notice of termination. The notice must state under what
report zero contributions. If another statement is not
conditions the statements will no longer be furnished to
furnished to the participant, the statement of the FMV of
the recipient.
the account must contain a legend designating which
Procedures to update the recipient's information.
information is being filed with the IRS.
A description of the hardware and software required to
Form 5498-ESA must be furnished to the beneficiary by
access, print, and retain a statement, and a date the
April 30, 2019.
statement will no longer be available on the website.
Form 5498-QA must be furnished to the beneficiary by
Format, posting, and notification. Additionally, you
March 15, 2019.
must do the following.
See the
Guide to Information
Returns, later, for the date
Ensure the electronic format contains all the required
other information returns are due to the recipient.
information and complies with the applicable revenue
procedure for substitute statements to recipients in Pub.
You will meet the requirement to furnish the statement
1179.
if it is properly addressed and mailed, or, with respect to
Post, on or before the due date, the applicable
electronic recipient statements, posted to a website, on or
statement on a website accessible to the recipient through
before the due date. If the regular due date falls on a
October 15 of that year.
Saturday, Sunday, or legal holiday, the due date is the
Inform the recipient, electronically or by mail, of the
next business day. A business day is any day that is not a
posting and how to access and print the statement.
Saturday, Sunday, or legal holiday.
For more information, see Regulations section
Electronic recipient statements. If you are required to
31.6051-1.
furnish a written statement (Copy B or an acceptable
substitute) to a recipient, then you may furnish the
For electronic furnishing of:
statement electronically instead of on paper. This includes
Forms 1098-E and 1098-T, see Regulations section
furnishing the statement to recipients of Forms 1097-BTC;
1.6050S-2;
1098; 1098-E; 1098-Q; 1098-T; 1099-A, B, C, CAP, DIV,
Forms 1099-R, 1099-SA, 1099-Q, 5498, 5498-ESA,
G, H, INT, K, LTC, MISC, OID, PATR, Q, QA, R, S, SA;
and 5498-SA, see Notice 2004-10, 2004-6 I.R.B. 433,
3921; 3922; 5498; 5498-ESA; 5498-QA; and 5498-SA. It
available at IRS.gov/irb/2004-06_IRB/ar12.html;
also includes Form W-2G (except for horse and dog
Forms 3921 and 3922, see the form instructions;
racing, jai alai, sweepstakes, wagering pools, and
Form 1099-K, see Regulations section 1.6050W-2(a)(2)
lotteries).
(i); and
Forms 1099-QA and 5498-QA, see Proposed
Until further guidance is issued to the contrary,
Regulations section 1.529A-7, available at
IRS.gov/irb/
Form 1098-C may not be furnished electronically.
!
2015-27_IRB/ar09.html.
CAUTION
Extension of time to furnish statements to recipients.
If you meet the requirements that follow, you are
You may request an extension of time to furnish the
treated as furnishing the statement timely.
statements to recipients by sending a letter to Internal
Consent. The recipient must consent in the affirmative
Revenue Service, Attn: Extension of Time Coordinator,
and not have withdrawn the consent before the statement
240 Murall Drive, Mail Stop 4360, Kearneysville, WV
is furnished. The consent by the recipient must be made
25430. The letter must include (a) payer name, (b) payer
electronically in a way that shows that he or she can
TIN, (c) payer address, (d) type of return, (e) a statement
access the statement in the electronic format in which it
that extension request is for providing statements to
will be furnished.
recipients, (f) reason for delay, and (g) the signature of the
You must notify the recipient of any hardware or
payer or authorized agent. Your request must be
software changes prior to furnishing the statement. A new
postmarked by the date on which the statements are due
consent to receive the statement electronically is required
to the recipients. If your request for an extension is
after the new hardware or software is put into service.
approved, generally you will be granted a maximum of 30
extra days to furnish the recipient statements.
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Gen. Instr. for Certain Info. Returns (2018)
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