Sample Confirmation Letter Of Work Closing


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Sample Closing Letter 1
Dear _________________:
This is to confirm that all work necessary to our representation of you in this matter has been completed and
we will take no further action on your behalf in regard to this matter. We wish to take this opportunity to
thank you for allowing us to represent you. It has been our pleasure and we look forward to working with you
in the future should the need ever arise. While our work is complete, you still yet need to take care of the
following. [Outline everything the client must yet do, as well as any legal ramifications if they fail to follow
We are returning your original [records, documents] related to your case and we are closing our file. As we
discussed during our initial interview with you, your file will be kept for a period of [number of] years. The file
will then be destroyed unless you request that we store it longer or return it to you at that time. If you wish us
to store the file for a longer period or return it to you when our normal retention period expires, you must give
us written notice of that desire within seven days of you receiving this letter. Please note that you will need to
be responsible for keeping us informed as to how to reach you, should your contact information ever change.
We take pride in the level of service that we provide. We hope this matter has been concluded to your
satisfaction and that you found our work to be exemplary.
Again, thank you for allowing us to represent you in this matter. If we can be of further assistance on this or
any other matter, please don’t hesitate to let us know.
Enclosure(s) List


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