Sample Event Timeline Template (Page 3 of 3) in pdf

Sample Event Timeline Template Page 3

EVENT DAY

Arrive early!!

Bring the final scenario, banquet orders, seating charts, name tags, table assignments,

guest lists and event supply box with you

Check room for set up and equipment check

Ensure requested special accommodations have been made

Ensure catering arrives on time

Run through equipment with speaker (if possible)

Set up registration. Be sure it is ready no later than 30 minutes prior to the start of your

event

Follow your event scenario and program timing

Take photos (if applicable)

Takes notes during event about the flow of the activities

Day of event (after)

Ensure that catering/equipment rental is picked up

Clean up room

Collect extra handouts/materials

POST EVENT

Schedule wrap‐up meeting and discuss follow up items

Survey attendees, if appropriate

Finalize & send attendee list with Advance ID#

2 – 5 DAYS POST EVENT

Process photos and create CDs/prints

Mail CD/prints to appropriate people

Sample Event Timeline Template Page 3