Missions And Community Outreach Mission Trip Budget Worksheet

Explanation of Mission Trip Budget Worksheet - Participant

Airline Tickets:

All airline tickets will be handled through the Missions and Community Outreach Office (MCOO).

We will work with the primary leader of the trip to determine the best times and fares that are

available for the trip destination. First consideration will always be given to group travel at

Continental. Booking group travel allows us to hold tickets with a minimal deposit many months in

advance. Group travel also allows one name change per ticket at no charge.

The names of participants should be submitted to the Missions and Community Outreach Office 75

days prior to departure. A specific date will be given when the dates are originally reserved. At

this point, any tickets that we do not anticipate using can be cancelled. Any unused deposits paid

to Continental will be refunded at this point.

On every trip, a non-refundable deposit should be collected at least 75 days prior to the trips

departure (an exact date per trip will be determined by the MCOO). The deposit will always be the

price of the airline ticket. Once the airline ticket is booked, the ticket belongs to the participant.

Should a situation occur that the participant must withdraw from the trip; every effort will be made

to find someone to take their place. If a replacement is located, the ticket can be transferred

without charge. If a replacement can’t be found, the ticket will remain in the original participant’s

name. The original ticket will be cancelled and the participant will have a credit with Continental for

1 year.

Luggage fees:

Each missionary should play the expense of checking their own baggage. If a team member is

asked to check a bag or trunk for the team, it should come out of the trip’s operation budget.

Lodging:

The price for lodging should include a per night rate including taxes. A second thing to determine

is how many people will occupy the room. In many situations, if there is a family staying in one

room, you can pay a fee per day per person. This will be taken into consideration in determining

the price for lodging per person.

Ground Transportation:

Ground Transportation should be charged for any trip that will require rental vehicles. A per person

cost should be derived by dividing the total cost of the rentals by the number of people on the trip.

Final 1-1-2011

Missions And Community Outreach Mission Trip Budget Worksheet - Participant Page 2