Application Form For Rebate Of Property Taxes (Page 2 of 4) in pdf

Application for Rebate of Property Taxes

For Vacancies in Commercial and Industrial Buildings within the City of Waterloo

If a vacancy occurs after October 3

within a taxation year, this would not qualify as a vacancy for the year unless the vacancy

continued into the next taxation year and meets the eligibility criteria (90 consecutive days)

If the vacancy continues into the next taxation year and meets the eligibility criteria, an application must be submitted for both

years; one covering the period from October 3

to the end of that taxation year, and a second application for the following

taxation year for the same vacant space.

EXCLUSIONS

A building or portion of a building will not be eligible for a rebate if:



It is used for commercial or industrial activity on a seasonal basis;



During the period of vacancy it was subject to a lease, the terms of which had commenced; or



During the period of vacancy it was included in a sub-class for vacant land.

APPLICATION REQUIREMENTS

You must submit two copies of your application.

All applicants must provide appropriate documentation as evidence to support their application every time an application is

submitted. The City will use the documents for verification process.

Completed applications (provided by the City) must contain the following:

Taxation year applied for and type of application; interim or final

Name, address and roll number

The square footage and description (i.e. unit/suite number) of the vacant area and vacancy period from and to dates

Sketch/floor plan of the building and the square footage of the area(s)

A copy of fully executed expired and fully executed current lease. The lease agreement should include pages that identify

the premises, sections that allow rent free use, the commencement and ending of the term, and signature page where both

owner and tenant have signed

If the lease is terminated, a copy of the fully executed current lease and a documentation showing the last day the tenant

occupied the space, i.e. letter of intent to vacate, a notice of eviction, a court order

A copy of rent roll for the property. A rent roll that is handwritten, typed, or prepared on a spreadsheet/word processing

software page will not be accepted unless supported by other verification documents

Letter from property owner or authorized agent to clarify that the eligible space was never tenanted or was previously

owner occupied, if applicable

Evidence that the property was advertised for rent/lease such as a copy of a real estate agent’s listing agreement showing

when the unit was available for rent and a copy of the subsequent lease provided that it disclosed the square footage of

the subject property; or a copy of newspaper/internet advertisements corresponding to the period that a vacant unit was

available

10. When an agent is representing the owner, written authorization from the owner

If the Above documentation is not available, the property owner may be required to submit a notarized statement or affidavit.

Either of these documents must contain the name, address and telephone number of the individual notarizing the document.

If you have an outstanding vacancy application and are selling your property, ensure that your lawyer makes provision for

readjustment of taxes subsequent to your closing

If ownership will change or has changed on the property prior to the rebate being processed, the City will require a letter from

the current property owner stating they are aware of the pending rebate and will make the arrangements with the prior owner

in regards to the rebate. Vacancy rebates are credited to the property that is entitled to the rebate it is up to the parties

involved to make arrangements for the refund of the rebate.

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Application Form For Rebate Of Property Taxes Page 2

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