Event Planning Checklist Page 2
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2VENUE:
PERSON/DEPT. RESPONSIBLE:
DATE DUE:
COMPL’D ON:
LOCATION (& CONTACT INFO):
CATERER (& CONTACT INFO):
DEV CONTACT - VENUE/CATERER:
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MENU TYPE (BUFFET/SIT-DOWN):
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MENU IDEAS:
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BEVERAGES (ALCOHOL?):
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DÉCOR (LINENS/COLORS):
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CENTERPIECES (YES/NO):
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# OF TABLES:
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# OF SEATS AT TABLES:
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POSITION OF TABLES:
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COATCHECK:
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PODIUM/STAGE/LIGHT/SOUND:
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A/V (YES/NO AND TYPE DUEED):
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A/V CONTACT INFO:
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REGISTRATION TABLE:
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ENTERTAINMENT (YES/NO):
ENTERTAINMENT INFO:
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PARKING (PAID OR UNPAID):
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MISC:
BRIEFING MEMORANDUM
PERSON/DEPT. RESPONSIBLE:
DATE DUE:
COMPL’D ON:
Briefing Needed? (YES/NO):
FOR WHOM:
President
Other:
Chairman
Other:
President’s Staff
Staff:
Provost
Staff:
Senior Team:
Staff:
Other:
Staff:
ITEMS INCLUDED:
MEDIA:
PERSON/DEPT. RESPONSIBLE:
DATE DUE:
COMPL’D ON:
COVERAGE NEEDED? (YES/NO):
TYPE (PRINT/TV/RADIO/WEB):
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NU CONTACT FOR MEDIA:
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DEV. CONTACT W/ MEDIA:
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MISC:
PHOTOGRAPHY:
PERSON/DEPT. RESPONSIBLE:
DATE DUE:
COMPL’D ON:
NEEDED? (YES/NO):
PHOTOGRAPHER INFO:
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DEV. CONTACT - PHOTOGRAPHER:
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SPECIFIC USE FOR PICTURES:
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MISC:
SIGNAGE:
PERSON/DEPT. RESPONSIBLE:
DATE DUE:
COMPL’D ON:
NEEDED? (YES/NO):
TYPE (DIRECT/DÉCOR/BANNER):
DEV. CONTACT W/ SIGN SHOP:
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MISC:
MISCELLANEOUS:
PERSON/DEPT. RESPONSIBLE:
DATE DUE:
COMPL’D ON:
GIFTS FOR ATTENDEES:
FOLLOW UP BY WHOM:
NOTES:
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