Instructions For Form 940 - 2016 (Page 12 of 12) in pdf

Corporation (including an LLC treated as a corporation)

laws of the United States. We need it to figure and collect the

—The president, vice president, or other principal officer duly

right amount of tax. Subtitle C, Employment Taxes, of the

authorized to sign.

Internal Revenue Code imposes unemployment tax under the

Singlemember LLC treated as a disregarded entity for

Federal Unemployment Tax Act. Form 940 is used to determine

federal income tax purposes—The owner of the LLC or a

the amount of the taxes that you owe. Section 6011 requires you

principal officer duly authorized to sign.

to provide the requested information if the tax is applicable to

Trust or estate—The fiduciary.

you. Section 6109 requires you to provide your identification

number. If you fail to provide this information in a timely manner,

Form 940 may also be signed by a duly authorized agent of

or provide false or fraudulent information, you may be subject to

the taxpayer if a valid power of attorney or reporting agent

penalties.

authorization (Form 8655) has been filed.

You’re not required to provide the information requested on a

Alternative signature method. Corporate officers or duly

form that is subject to the Paperwork Reduction Act unless the

authorized agents may sign Form 940 by rubber stamp,

form displays a valid OMB control number. Books or records

mechanical device, or computer software program. For details

relating to a form or instructions must be retained as long as their

and required documentation, see Rev. Proc. 2005-39, 2005-28

contents may become material in the administration of any

I.R.B. 82, available at

Internal Revenue law.

Paid preparers. A paid preparer must sign Form 940 and

Generally, tax returns and return information are confidential,

provide the information in the Paid Preparer Use Only section of

as required by section 6103. However, section 6103 allows or

Part 7 if the preparer was paid to prepare Form 940 and isn't an

requires the IRS to disclose or give the information shown on

employee of the filing entity. Paid preparers must sign paper

your tax return to others as described in the Code. For example,

returns with a manual signature. The preparer must give you a

we may disclose your tax information to the Department of

copy of the return in addition to the copy to be filed with IRS.

Justice for civil and criminal litigation, and to cities, states, the

If you’re a paid preparer, enter your Preparer Tax

District of Columbia, and U.S. commonwealths and possessions

Identification Number (PTIN) in the space provided. Include your

to administer their tax laws. We may also disclose this

complete address. If you work for a firm, write the firm's name

information to other countries under a tax treaty, to federal and

and the EIN of the firm. You can apply for a PTIN online or by

state agencies to enforce federal nontax criminal laws, or to

filing Form W-12. For more information about applying for a PTIN

federal law enforcement and intelligence agencies to combat

online, visit the IRS website at You can't use

terrorism.

your PTIN in place of the EIN of the tax preparation firm.

If you have comments concerning the accuracy of these time

Generally, don't complete the Paid Preparer Use Only section

estimates or suggestions for making these forms simpler, we

if you’re filing the return as a reporting agent and have a valid

would be happy to hear from you. You can send us comments

Form 8655 on file with the IRS. However, a reporting agent must

from Click on More Information and

complete this section if the reporting agent offered legal advice,

then click on Give us feedback. Or you can send your comments

for example, by advising the client on determining whether its

to Internal Revenue Service, Tax Forms and Publications

workers are employees or independent contractors for Federal

Division, 1111 Constitution Avenue, NW, IR-6526, Washington,

tax purposes.

DC 20224. Don't send Form 940 to this address. Instead, see

Where Do You File, earlier.

Privacy Act and Paperwork Reduction Act Notice We ask

for the information on Form 940 to carry out the Internal Revenue

Estimated average times

The time needed to complete and file this form will vary depending on individual circumstances. The estimated average time is:

Form

Recordkeeping

Preparing, copying, assembling, and sending

the form to the IRS

Schedule A (Form 940)

16 hrs., 1 min.

15 min.

Worksheet (Form 940)

1 hr., 41 min.

21 min.

Instructions for Form 940 (2016)

Instructions For Form 940 - 2016 Page 12

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