Event/activity Planning Checklist Template (Page 2 of 2) in pdf

Tools You Can Use

Direct Outreach

Allied Outreach

Media Outreach

Leadership Development

Before the event

 Have members personally invited

 Can we build on someone else’s

 Have you identified who would be the

 Who else can you engage in

“right” fit (e.g., the reporter who is on

friends/colleagues to attend?

efforts (e.g., a standing event)?

planning this event?

 Have membership ambassadors

 Who would be a good partner to

 Is there someone who can “shadow”

this beat) to cover the event?

 Have you identified the right approach

been identified and trained?

cosponsor with us?

the organizers?

 Do you have a kit of membership

 Who can advertise our event

to engage the reporter (e.g., deskside

Are there some small tasks to

materials prepared (e.g., a totebag

through their networks?

chat, phone call, fax)?

engage some potential future

 Who else would be interested?

 What alternative media options are

with brochures, sign-in sheets, etc

leaders?

that can go each event)?

Who do we know that can

there?

Have you utilized the League’s

 Did we get the event listed in the

make this happen?

“community calendar” section?

vehicles to promote the event (e.g.,

website, email list, Voter)?

Are there non-print media

opportunities?

At the event



 Did you talk to any press present?

 Can you highlight the personal value

Is the sign-in sheet out?

Is LWV visible (if we are



Is there some “take away” item

in being a League leader – e.g.,

cosponsoring on another

(Help develop relationships by

group’s event)?

(e.g., flier about next event, copies

welcoming them too)

showcase opportunities, fun, etc?



 Was LWV a true part of the focus of

 How can you acknowledge and

of the Voter)?

Have we made a membership



the event so that it “has to” get

Is the moderator prepared with an

pitch (from podium or through

value League volunteers/leaders

“ask”?

materials) that speaks to what

covered by press?

publicly?



 Do you have stories/quotes ready?

 Is there someone who can “shadow”

Are the membership ambassadors

the audience cares about?

mingling?

Did we offer ways for them to

Did you take photos of the event?

those in charge of the event?



Is there League “signage”?

 Did you note what League members

be in relationship with LWV



Are League members wearing

(e.g., membership, next

were present (and interested in the

pins?

event)?

issue/topic/event)?



Are there membership materials

Who else can you invite to this event

and/or “give and take” cards?

– i.e. what potential leader?

After the event



 How do we follow up with the

 Did you send out a follow up press

 Did you thank League leaders?

Have you followed up with the

 Did you ask the organizers what else

names on the sign-in sheet?

allied organization to

release or letter to the editor?



 Did you send thank you note to media

they needed – e.g, training,

Have you thanked volunteers?

strengthen our relationship with



Are the membership materials

them?

that attended? (Again building good

resources, volunteers?

 Did we ask key members of the

 Did you send on the list of attendees

restocked for next event?

relationships).

Did you evaluate how it went – i.e.,

org to join?

Did you invite media to next event?

to the Nominating Committee?

 Can we advertise our next

 Did you observe an area for training,

did we meet the goals above?

event through them?

mentoring or other areas of

Did we evaluate how it went?

organizational growth?

 Are there notes/records in place for

the next leader about this event?



Did you follow up with anyone that

you invited?

Event/activity Planning Checklist Template Page 2

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