Termination Letter University Vendor printable pdf download

AGENT NOTE: These are SAMPLES only. Do not just fill in the blanks. Edit as necessary.

TERMINATION LETTER

DATE

________________________ ATTENTION

________________________ VENDOR NAME

________________________ ADDRESS 1

________________________ CITY, STATE ZIP

SUBJECT:

Notice of Termination for RFB/RFP/ISP NO. ________ for (COMMODITY OR SERVICE)

Dear ATTENTION ________________________:

I am writing this letter to provide notice to VENDOR NAME _______________________ that the University intends to

exercise its option to terminate for convenience the contract for COMMODITY OR SERVICE:

______________________________________________________.

This letter serves as formal notice of termination. All equipment and supplies belonging to VENDOR NAME

_______________________ should be removed by the end of the day, ____________________ (removal date).

VENDOR NAME _______________________s’ last day of cleaning at _________________ (location) at

________________________ (address), will be ____________________ (date).

Thank you for the years of quality services provided to the University.

I am writing this letter as a follow up to a janitorial services quality assurance inspection done by ________________

(manager name), on ________________ (inspection date), at _________________ (location). A copy is attached to

this letter. For that inspection, and using the same performance standard measurements as we have used in the past, it

was a failed inspection.

As stated in Section ____ of the contract RFP, the University has the right to conduct random or regular inspections.

Additionally, it states 90% is the minimum percentage for an inspection that is considered as passing. Section _____ of

the contract RFP states two below standard inspections in a contract term is grounds for termination of the contract.

VENDOR NAME _______________________ failed an inspection on ________________ (inspection date) and was

notified of that failure by a letter dated ________________ (letter date). VENDOR NAME _______________________

was warned in that letter that should the company fail another inspection in this contract term, we would invoke the terms

of Section ____ of the contract and commence termination action.

This letter serves as formal notice of termination. All equipment and supplies belonging to VENDOR NAME

_______________________ should be removed by the end of the day, ____________________ (removal date).

VENDOR NAME _______________________s’ last day of cleaning at _________________ (location) at

________________________ (address), will be ____________________ (date).

Please accept this letter as formal notice of the UWMadison’s intent to terminate the Agreement for the license to access

OptionMetrics IvyDB Options databases for the UWMadison as described in our Agreement effective

Termination Letter University Vendor