Personal Activity Report Biweekly Paid Non-Exempt Employees (Page 2 of 2) in pdf

Instructions for Completing the Personnel Activity Report (PAR)

1. Employee Information

Enter Employee Name

Enter PUID

Enter OnePurdue Personnel Number (PERNR), if known

Enter Organizational Unit

Enter Pay Period Begin and End Dates (MM/DD/YY)

2. Employee Hours Worked

Enter Attendance/Absence Type (See Codes Below)

Record time to the nearest tenth of an hour

Enter number of hours worked Monday-Sunday of Week 1

Verify total hours for Week 1

Note separate sections listed below for Attendance codes, Paid Absence codes, and Unpaid Absence codes

Repeat previous steps if more than one Attendance/Absence code is used

Enter number of hours worked Monday-Sunday of Week 2

Verify total hours for Week 2

Verify Grand Total

Note that all regular employees with benefits should report paid and unpaid hours equal to their FTE%, exclusive of overtime hours

Examples: 50% FTE 40 biweekly hours; 80% FTE biweekly 64 hours; 100% FTE 80 biweekly hours

3. Employee Effort Distribution

Enter appropriate cost center, order, work breakdown structure (WBSE), percent, fund and/or grant (See your supervisor or Business Office for further Information)

Record the distribution to the nearest WHOLE percent which reflects a reasonable allocation of the employee's effort

Verify that the percentages total to 100%

4. Signatures

Sign your timecard, which certifies completeness and accuracy of information provided

Submit your timecard to your supervisor for final signature, which certifies completeness and accuracy of information provided

5. Submission and Retention (for supervisors)

Submit approved timecards to your appropriate Business Office or time administrator immediately after the end of the pay period

Note that incomplete or improper completion of the time card (PAR) information could delay the employee receiving their paycheck

Retain records for six fiscal years following the transaction date

Attendance Type Codes

Paid Absence Type Codes

UNPAID Absence Type Codes

A Attendance hours-regular work

BV Bereavement

ABUP Approved Unpaid Time Off

TR Training Attendance hours-regular work

FMH FMLA Using Paid Holiday

FMUP FMLA Unpaid Approved

A2 Attendance override for occasional 2nd shift

FMPB FMLA Using Personal Business Day

MALU Mutually Acceptable Unpaid Leave Hours

A3 Attendance override for occasional 3rd shift

FMPH FMLA Using Personal Holiday

MIUP Military Unpaid Leave Hours

OT Overtime

FMSE FMLA Using Sick Leave - Employee

UN Unapproved Absence Unpaid - No Show

OT2 Overtime override for occasional 2nd shift

FMSF FMLA Using Sick Leave - Family

OT3 Overtime override for occasional 3rd shift

FMV FMLA Using Vacation

TROT Training-Overtime

H Holiday

PUSH Urgent Care Exempt Physician Call

MIPD Military Paid Leave

VTSD Vet Tech with occasional $2 shift premium

OL Other Leave Paid

VHCB Veterinary Call Back Exempt DVM Call

PBD Personal Business Day

VTSO Overtime for Vet Tech with $2 shift premium

PH Personal Holiday

XMHW Exempt Hours Worked @ regular rate

SE Sick Leave - Employee Illness

FN Fireman inside overtime (2960 denominator)

SF Sick Leave - Family

FO Fireman outside overtime (2080 denominator)

V Vacation

WC Workers Compensation

SPA2 Companion/Supplemental 2nd

shift premium-rarely used

SPA3 Companion/Supplemental 3rd

shift premium-rarely used

Personal Activity Report Biweekly Paid Non-Exempt Employees Page 2

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