Reac Property Inspection Checklist (Page 3 of 3) in pdf

REAC Inspection Checklist

January 2016

⃝ii. If a list of units is provide, inspector will advise POA (and POA’s staff) not to go in front of inspector to selected units to make any repairs unless it

is an emergency

⃝17. EXPLAIN TO ESCORTS HOW THE INSPECTION WILL BASICALLY BE CONDUCTED

⃝A.

POA is required to keep inspector in sight at all times while on the property

⃝B.

POA will need to open closed doors before entering a building, before entering a unit, and before entering any rooms within a unit (except for

closets)

⃝C.

Inspector will explain their routine

⃝i. Start with which Inspectable Area (Site, Building Exterior, Unit, etc.)

⃝ii. Right to left, left to right, or other

⃝D.

Discuss elevator equipment room & off site monitored systems if applicable

⃝E.

Inspector must inspect all inspectable items at 8’ from floor or below, such as smoke detectors, doors, windows, sink faucets, tub/shower items, etc.

(POA cannot assist with any inspectable items)

⃝i. POA will need to clear area (move drapes, move blinds, move residents’ personal items) so inspector can inspect all inspectable items

⃝1. Failure of POA to move items so inspector can inspect inspectable items will results in those items being recorded as defective

⃝ii. Only exceptions to inspector inspecting all inspectable items:

⃝1. POA must turn on/off stove/oven while inspector is watching

⃝2. All inspectable items over 8 feet from floor must be inspected by POA while inspector is watching, or a defect must be recorded for those

items

⃝F.

Inspector will need to see behind all doors in a building and in a unit

⃝i. POA will need to be prepared with necessary keys to access all areas

⃝ii. If inspector cannot see behind any unit door, an alternate unit must be selected

⃝iii. If inspector cannot see behind a Common Area door, a Level 3 defect will be recorded for that door

⃝G.

All defects must be recorded when observed

⃝H.

During the inspection, inspector will call out every defect (including inspectable area, inspectable item, inspectable defect & level of defect)

⃝I.

Once the inspection begins, the POA is not allowed to correct any defects prior to the inspector inspecting that area.

⃝i. There are ONLY 5 exceptions to correct defects in the presences of an inspector:

⃝1. Install light bulbs to prove a fixture works

⃝2. Plug in bathroom exhaust fan to show it works

⃝3. Gas Stove - light inoperable pilot light (no repairs allowed) to show burners work, a Level 1 defect will be recorded instead of Level 2 or 3

⃝4. Electric Stove – if burners have been removed for cleaning, POA will be allowed to plug burners back in to show all work properly (no

repairs are allowed)

⃝5. Gas/Electric Stoves – if knobs are missing, POA will be allowed to find and install knobs to show all burners/oven work properly

⃝a. Missing knob(s) will be a Level 1 defect if all burners/oven work properly

⃝J.

Property is not allowed to go in front of inspector to correct defects

⃝i. First observation of this will result in inspector requesting practice be terminated

⃝ii. Second observation will result in inspector calling TAC and inspection being reported as “Unsuccessful”

⃝K.

POA may want to take a note pad to record any defects

⃝L.

Please feel free to ask any questions during the inspection

⃝M. Are there any questions before we start?

⃝18. PROCEED WITH INSPECTION

⃝19. COMPLETE EH&S FORM

⃝A.

EH&S form provided at the conclusion of the inspection

⃝i. Inspector can provide either handwritten form or Rapid 4.0 generated copy

⃝B.

EH&S form will be provided at the end of each day for inspections lasting more than 1 day

⃝C.

Explain HUD’s requirements for mitigation of EH&S hazards

⃝D.

Request signature from POA

⃝i. Inspector will keep original

⃝ii. POA will keep a copy of original

⃝iii. If POA refuses to sign, inspector will leave an unsigned copy with the POA and inspector will keep original for 6 months

⃝20. UPLOAD COMPLETED INSPECTION WITHIN 24 HOURS

⃝A.

Obtain TAC reference # if unable to upload within 24 hours

Page 3 of 3

Reac Property Inspection Checklist Page 3

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