Follow-Up Letters Sample


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Why do you send Follow-up Letters?
Follow-up letters are critical in today’s busy world. Follow-up letters show that you are professional and
interested in the organization, position, etc. It also keeps consistent contact with your networking contacts,
which puts you in a better position to be considered for career opportunities.
Types of Follow-up Letters
Thank You Letter
Acceptance Letter
Declining Offer Letter
Response to a Rejection Letter
Withdrawal of Application Letter
Send the appropriate follow-up letters to anyone who has:
Referred you to employers or other contacts
Interviewed you for employment
Offered you a position
Rejected you for employment
Provided you with general information
Written recommendations for you
Send the letters within 24 hours of the interview, conversation, receipt of letter, etc; but
no more than two days later.
Length of your letter
Keep it to a brief page. Don't stress a lot of details - it's more important to send
something quickly rather than to delay doing it for days.
Personalize each letter
When interviewing with several people at one organization, take a few seconds between interviews to
write down some notes about each conversation. Use these notes when writing individualized thank you
letters to each interviewer.
When sending letters to several people at an organization, each letter does not need to be completely
different from the rest. But don't send identical letters to several people - your letters will generally all
end up in your file in the Human Resources department.


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