Sample Offer Letter


Agent/Middle Agent/Artist or Speaker Name
Dear _____________:
(Student organization) of Purdue University would like to make an offer to (artist/speaker) to
(perform/speak) in (facility) on the campus of Purdue University on (date and time). We are offering
compensation of (amount) plus local hospitality and ground transportation, if needed (list any specific terms
here). (Explain what your event will encompass and discuss why you are asking the artist or speaker to
participate). A ticket price of ____________ will be charged for this event. These funds will be used for
__________(i.e. to defer the cost of the event, to support a particular charity, etc.).
We are pleased to offer you this invitation and request a response no later than (date and time). This
offer is valid through (date) and is subject to final approval by Purdue University. Please note additional
contractual conditions (see below). If you have questions or need additional information, please contact
(student organization advisor name and contact info).
(Student organization)
Contractual conditions include, but are not limited to, the following:
Insurance: Purdue University is self-insured; it does not name others as additional insured under our policies. Artist is to be
paid for performing on our premises and shall maintain their own insurance coverage. REQUIRED: Artist will provide to
Purdue University, at least ten (10) days prior to the Engagement, a Certificate of Insurance which provides evidence of
general liability, auto liability and workers compensation insurance coverage which apply to acts arising out of this
Engagement, including rehearsal periods and post-production periods. Such coverage shall be with companies which hold a
Best’s rating of not less than “A”, and shall be in amounts not less than the following:
General Liability > $1,000,000 aggregate for bodily injury, property damage, personal injury and sexual molestation
Auto Liability > $1,000,000 aggregate (if providing own transportation for activities contracted in this Engagement)
Workers Compensation > Per Indiana State Statute
This certificate must include the name and date of the event, and list “The Trustees of Purdue University” as certificate
holder. Additional insurance may be required for events that include pyrotechnics.
International Artist Tax Information: International artists and/or company members are subject to
Internal Revenue Service (IRS) Federal Withholding Taxes at the rate of 30% of gross income unless a Central Withholding
Agreement (CWA) or other IRS approved reduction or exemption from withholding certificate (e.g., W-8BEN) has been
provided to Purdue University not less than 30 days prior to the performance date. Individuals travelling under a valid work
visa must apply for a U.S. Social Security Number (SSN). If denied, an Individual Tax Identification Number (ITIN) for solo
artists or an Employer Identification Number (EIN) for organizations must be obtained.


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Parent category: Letters