Sample Offer Letter printable pdf download

(SAMPLE OFFER LETTER)

(MUST BE FINALIZED ON OFFICIAL ORGANIZATION OR UNIVERSITY LETTERHEAD)

Date

Agent/Middle Agent/Artist or Speaker Name

Address

Dear _____________:

(Student organization) of Purdue University would like to make an offer to (artist/speaker) to

(perform/speak) in (facility) on the campus of Purdue University on (date and time). We are offering

compensation of (amount) plus local hospitality and ground transportation, if needed (list any specific terms

here). (Explain what your event will encompass and discuss why you are asking the artist or speaker to

participate). A ticket price of ____________ will be charged for this event. These funds will be used for

__________(i.e. to defer the cost of the event, to support a particular charity, etc.).

We are pleased to offer you this invitation and request a response no later than (date and time). This

offer is valid through (date) and is subject to final approval by Purdue University. Please note additional

contractual conditions (see below). If you have questions or need additional information, please contact

(student organization advisor name and contact info).

Sincerely,

(Name)

(Student organization)

Contractual conditions include, but are not limited to, the following:

Insurance: Purdue University is self-insured; it does not name others as additional insured under our policies. Artist is to be

paid for performing on our premises and shall maintain their own insurance coverage. REQUIRED: Artist will provide to

Purdue University, at least ten (10) days prior to the Engagement, a Certificate of Insurance which provides evidence of

general liability, auto liability and workers compensation insurance coverage which apply to acts arising out of this

Engagement, including rehearsal periods and post-production periods. Such coverage shall be with companies which hold a

Best’s rating of not less than “A”, and shall be in amounts not less than the following:

•

General Liability > $1,000,000 aggregate for bodily injury, property damage, personal injury and sexual molestation

•

Auto Liability > $1,000,000 aggregate (if providing own transportation for activities contracted in this Engagement)

•

Workers Compensation > Per Indiana State Statute

This certificate must include the name and date of the event, and list “The Trustees of Purdue University” as certificate

holder. Additional insurance may be required for events that include pyrotechnics.

International Artist Tax Information: International artists and/or company members are subject to

Internal Revenue Service (IRS) Federal Withholding Taxes at the rate of 30% of gross income unless a Central Withholding

Agreement (CWA) or other IRS approved reduction or exemption from withholding certificate (e.g., W-8BEN) has been

provided to Purdue University not less than 30 days prior to the performance date. Individuals travelling under a valid work

visa must apply for a U.S. Social Security Number (SSN). If denied, an Individual Tax Identification Number (ITIN) for solo

artists or an Employer Identification Number (EIN) for organizations must be obtained.

Sample Offer Letter