SAMPLE O FFER L ETTER
R EGULAR R ESEARCH P OSITIONS
You may add additional language to customize this letter for your area needs but any substantive
changes s hould b e d iscussed i n a dvance w ith t he O ffice o f t he V ice P resident f or R esearch.
<insert d ate>
Dear < insert c andidate’s n ame>:
I am pleased to offer you a position as a <insert job title> in the <insert
institute/bureau/lab/department/school/college name> at The University of Texas at Austin. Your
assignment w ill b e e ffective < insert s tart d ate> Include t he f ollowing i f t he j ob p osting i ncluded a n e nd
date. and is expected to continue through <insert end date>. Your assignment will be at <insert
percent t ime> w ith a f ull-‐time a nnual r ate o f < insert r ate>.
Include the following paragraph if the position is ongoing and expected to continue beyond the fiscal
year o f t he i nitial a ssignment. D o n ot i nsert i f t here i s a k nown a ssignment e nd d ate s tated i n t he f irst
In a ccordance w ith t he p rovisions o f H andbook o f O perating P rocedures 5 -‐1230, a nd c onsistent w ith a ll
other administrative and professional non-‐faculty staff at the university, your assignment will be
reviewed for renewal at the end of each fiscal year at which time you will be considered for
reappointment t o a s ucceeding o ne y ear t erm.
In this position you will report directly to <insert name of PI or other supervisor> and your primary
research area will be <insert applicable description that may included specific duties, responsibilities,
and if there is an expectation that employee will generate research funds>. Include the following for
Research S cientist, S enior R esearch S cientist, R esearch E ngineer a nd S enior R esearch E ngineer. Y ou a re
also r esponsible f or s ubmitting a n A nnual S ummary o f A ctivity R eport a t t he e nd o f e ach a cademic y ear
and f or f orwarding t he o riginal r eport t o t he V ice P resident f or R esearch.
All s taff, f aculty a nd a dministrators a re s ubject t o t he r elevant p rovisions o f t he R ules a nd R egulations
of t he B oard o f R egents a nd t he H andbook o f O perating P rocedures o f T he U niversity o f T exas a t A ustin
and to applicable state and federal law. Specifically, this position is subject to the policy and
procedures related to professional research and administrative and professional positions. The salary
figure above is subject to all deductions required by federal and state law and, if permitted by law,
such o ther d eductions a s y ou m ay a uthorize.
Include t he f ollowing p aragraph o n m oving e xpenses w here r elevant:
The <insert unit name> will reimburse you for the actual expenses of moving your family and
household g oods o n a d ocumented b asis u p t o a m aximum o f $ < insert a mount>. E xpenses t hat m eet
the c riteria s et f orth i n I RS P ublication 5 21 ( ) a re n on-‐