Lessee Group Event Worksheet And Rental Agreement Form (Page 2 of 2) in pdf

Jackson/Madison County Library

Policies and Procedures

Rental Agreement

These Guidelines and Policies and the Rental Agreement form the rental contract and are the binding agreement

between the Jackson Madison County Library and the group (lessee) leasing space. This instrument made and

entered into on the date shown below, by and between the Jackson Madison County Library, hereinafter referred to

as “Lessor” and the group represented by the signer below, hereinafter referred to as “Lessee”. Lessor hereby leases

the Jackson Madison County Library’s meeting room space for the rental period specified on the Event Worksheet.

Said lease is made under the following terms and conditions:

In consideration of being granted permission to use the meeting room space, Lessee does forever release

and discharge the City of Jackson and Madison County, its successors and assigns, and its officers,

employees, agents and their heirs, administrators, and executors from any and all causes of action, claims,

damages, liability, and loss of services which the Lessee may have against the City of Jackson and Madison

County, its successors and assigns, and its officers, employees, agents and servants and their heirs,

administrators, and executors resulting from any damage or injury which may or might be suffered while

the Lessee has the use and/or custody of the meeting room.

The Lessee does further covenant with and agree to indemnify and hold harmless the City of Jackson and

Madison County, its successors and assigns, and its officers, employees, agents, and their heirs,

administrators, and executors from all damage, expense, and liability that may or might be incurred while

the undersigned has use and/or custody of the meeting room.

The premises are to be used for the meeting or function specified on the Event Worksheet only, and no

other purpose.

It is agreed that the Lessee shall take good care of the premises hereby leased and the appurtenances

thereof, and shall abide by the terms of this agreement and at the end of the rental term shall deliver up said

premises in good order and condition.

The Lessee does further agree to replace and/or repair any and all damage to the library building and

grounds and to replace and/or repair any and all personal property therein which may or might be damaged

and/or lost while the Lessee has the use and/or custody of the meeting room. Failure to pay any damages

will prohibit future use of the facility. It is suggested that the undersigned consider purchasing liability

insurance to cover damages and/or injuries.

Lessee acknowledges that this agreement and the information provided on the event worksheet are public

record and must be provided to the public if requested in accordance with Tennessee law.

The Lessee acknowledges that he/she/it has reviewed the policies adopted by the Lessor for the use of the meeting

room and agrees to abide by such policies.

I/WE, THE UNDERSIGNED, HAVE READ THE ABOVE RENTAL AGREEMENT, FULLY

UNDERSTAND ITS LEGAL MEANING, AND ACCEPT THE RESPONSIBILITES OF THE LESSEE.

Executed this ________________ day of ___________________ , 20____ .

AGREED AND ACCEPTED BY LESSEE:

Name of Contact/Person Responsible for Lessee/Group: ________________________________________

Lessee Signature: _________________________________________

Library Staff Signature: _________________________________________________

Fax to: Attn Tina – 731-425-8609

Email: Dharris@co.madison.tn.us

Lessee Group Event Worksheet And Rental Agreement Form Page 2