Executive Assistant To Director Of Operations (Page 5 of 7) in pdf

Executive Assistant To Director Of Operations Page 5

• To carry out a range of administrative tasks, including

photocopying, filing, sending faxes, making travel arrangements

• To manage electronic and paper based filing systems

• To work co-operatively with colleagues in the Operations

Administration team providing support and cover as required.

Management of, and support to, Operations meetings and

England Council

(25%)

• To organise internal and external meetings and teleconferences,

including booking venues, arranging accommodation and taking

minutes as required.

• To make arrangements for and prepare agendas for England

Council meetings, liaising with council chair and members as

required.

• To prepare agendas for Operations meetings, ensure papers are

accurate and prepared and disseminated on time.

Acting on behalf of and representing the Director of

Operations

(20%)

• To oversee coordination and collation of quarterly reports for

Board meetings

• To ensure departmental deadlines are met for corporate

activities

• To attend and contribute to meetings on the Director’s behalf,

reporting back and following up appropriately

• To coordinate the production and dissemination of the

Departmental bulletin

• To update and deliver presentations for staff inductions, as

required

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Executive Assistant To Director Of Operations Page 5