Class Specification - Administrative Assistant Trainee Job Offer Template (Page 2 of 3) in pdf

Monitor and assist in the preparation of assigned budget(s) by recommending expenditures for designated

accounts, monitoring approved budget accounts, coordinating administrative accounting systems and auditing

fiscal records to ensure financial integrity.

Prepare and present written and oral reports containing detailed findings and recommendations to address various

administrative problems and improve services, functions and programs.

Implement and interpret operating policies and procedures to assist in the installation of new operating methods

and procedures.

Ensure that assigned personnel perform duties and responsibilities in a safe and prudent manner that does not

expose them or others to unnecessary harm or risk of on-the-job injury.

May supervise staff including training, scheduling, work assignments, work review, performance appraisal,

discipline, coaching and development.

JOB RELATED AND ESSENTIAL QUALIFICATIONS

Full Performance (These may be acquired on the job and are needed to perform the work assigned.)

Knowledge of:

Departmental/divisional policies, practices and procedures.

Federal, state, and local laws, statutes, codes, regulations, and standards pertaining to area of assignment.

Principles, methods, and problems of organization and management.

Management information systems and software programs used in the assigned area.

Methods and principles of program planning, analysis and evaluation.

Basic procedures, methods and techniques associated with monitoring budgetary accounts.

Ability to:

Plan, coordinate, and direct administrative operations to accomplish established goals and objectives and

optimize efficiency.

Understand the organization and operation of the County and of outside agencies necessary to assume assigned

responsibilities.

Select, supervise and evaluate the performance of assigned staff.

Evaluate operations, including work procedures and processes, to determine their effectiveness and efficiency.

Develop, recommend and implement operational alternatives.

Entry Level (Applicants will be screened for possession of these through written, oral, performance, or other

evaluation methods.)

Knowledge of:

Office management methods and procedures.

Principles of public and/or business administration.

60000173 (Administrative Assistant Trainee)

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Class Specification - Administrative Assistant Trainee Job Offer Template Page 2