Office Manager/bookkeeper Job Description (Page 2 of 3) in pdf

Office Manager Essential Functions/Major Responsibilities (50%)

1. Greet visitors and create a welcoming office environment.

2. Provide excellent customer service on the telephone and in person.

3. Answer the phones and open the mail.

4. Maintain office supplies.

5. Maintain the office technology systems by being the chief relationship manager for tech

support service providers and software and hardware vendors.

6. Coordinate Board and staff meeting logistics including room reservations,

transportation, catering, agendas, and minutes.

7. Develop and maintain an online portal for Board and staff to access documents for

meetings.

8. Work with staff to ensure all land, donor, and accounting documents are complete,

consistent, and filed in a timely manner, both on and offsite.

9. Work with staff to update digital file tracking procedures for the computer network, and

ensure that all staff follow agreed‐upon procedures.

10. Create and maintain a digital calendar for the organization.

11. Use Microsoft office technology to format and print letters and other correspondence

for program staff as needed.

12. Assist with MRT events both in the office, in community spaces, and in the field as

needed.

13. Maintain confidentiality and be discrete with information.

14. Take on other assignments as directed by the Director of Resources.

The following Skills, Knowledge, and Abilities will make you a great fit for this position:

1. You have a genuine passion for land conservation and an interest in land trusts.

2. You have high level of individual initiative and creativity.

3. Strong writing and editing skills, especially in correspondence.

4. You’re a technology wiz. When technology is unfamiliar, you’re adept at learning it.

5. Clear communicator, with the ability to deal effectively and tactfully with a wide variety

of people in correspondence, on the telephone, and in person.

6. You’re an organized person; it’s in your blood.

7. You’re social: you like knowing who is where, when.

8. You’re a numbers guru.

9. Familiar with GAAP and preferably have nonprofit accounting experience.

10. Strong Quickbooks expertise and a minimum of 2 years in a bookkeeping role for an

organization with 10 or more employees.

11. Solid skills in word processing, spreadsheet managements, and presentation software,

particularly with the Microsoft Office suite (Outlook, Word, Excel, Powerpoint).

Experience with Wordpress a plus.

12. Attention to detail and a passion for accuracy, especially error‐free data entry.

13. You’re comfortable interpreting information for people of different perspectives and

Office Manager/bookkeeper Job Description Page 2