Maintenance Plan Template (Page 4 of 6) in pdf

All chemicals, lubricants, cleaners etc., purchased must accompany a Material Safety Data Sheet. A

MSDS binder is maintained and is stored in the (where?). All MSDS sheets are kept on file for at least

thirty years after they are no longer being used.

Maintenance Policies and Procedures

Vehicle History Files

Vehicle history files are maintained for each vehicle for the life of that vehicle. Each file includes the

following:

•

Identification of the vehicle, including make, model, license number or other means of positive

identification and ownership;

•

Date, mileage and description of each inspection, maintenance, repair or lubrication performed;

•

If not owned by the transit agency, the name of the person or company furnishing service with

this vehicle;

The name and address of any business firm performing an inspection, maintenance, repair or

•

lubrication;

•

(List additional documents that appear in vehicle history files, if applicable)

Accidents

All accidents are tracked by the frequency, type, and which party was at fault through incident reports

that are completed within 12 hours of the time of the incident.

See attached (incident report form)

Accident Investigation Reports are completed with the following information:

Events are investigated and documented in a final report

•

Description of investigation activities

•

Identified causal factors

•

Corrective actions

•

Schedule of implementation of corrective actions

In the event of an accident the primary responsibility of all staff is to ensure the safety of the

passengers.

(Describe accident procedures that include how accidents are reported to the agency,

which staff report to the scene of the accident if applicable, who records the accident on the incident

report, if the agency is determined to be at fault for the accident – who will investigate whether a

vehicle defect or failure caused the accident?, what corrective actions are taken?)

Road Calls

Road calls are defined as any in-service interruptions caused by failure of some functionally necessary

element of the vehicle. When failures occur they are called in to the Transportation Coordinator at

Agency. The Transportation Coordinator makes towing arrangements to bring the vehicle to the in-

house or outsource maintenance facility if necessary, depending on the nature of the repair needed.

Road call repairs are completed in the most expeditious manner to reduce the vehicle’s down time. All

related repair and towing expenses are filed in the vehicle’s history file. Road calls are documented and

V8.25.17

Maintenance Plan Template Page 4

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