Payroll Procedural Checklist
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3Payroll Procedural Checklist
Company: _______________
AS REQUIRED
Maintain the code files:
Code Files
Employee Files (additions and corrections)
Process Payroll:
Use Pay Period Initialization to setup the payroll and perform automatic
payroll processing.
Use Time Sheet Entry to make additions or corrections to the automatic
payroll, as well as enter manual or void checks.
Print the Time Sheet Register, if desired.
Run Gross to Net Calculations to calculate taxes and employer
contributions.
Print the Payroll Register to verify the accuracy of the payroll.
Print checks using Check Printing.
Print the Check Register, verify accuracy, and update if correct.
Run AP Expense Transfer.
MONTHLY
Process Payroll as required.
Print Reports:
Employee Masterfile Listing
Earnings, Deduction, Tax, Contribution, Labor, and Job Pay Analysis
Reports
Payroll Union Report
Insurance and Date Cross Reference Reports
Employee Accrual Report
Historical Payroll Register
Maintain Cleared Checks, as required.
Perform Period End Update (Month End).
Period End Processing does the following:
•
Clears the quarterly check file according to the specifications set in your parameters.
•
Clears all month-to-date figures throughout the Payroll system, including the employee
and code files.
•
Deletes any terminated employees based on the termination date and, the number of
days to wait before deleting an employee.
•
Clears vacation/sick accruals based on the parameters.
•
Clears historical transactions older than the specified date.
•
If running quarter end, the Period End Update will increment the current quarter
indicator in the payroll parameters.
•
If running year-end, the Period End Update will also transfer the year-to-date buckets
to the last year buckets and clear all year-to-date figures.
•
A separate option is available for clearing the automatic AP Expense Transfer
amounts.
Have these reports been printed? The following reports should be printed before
processing period end because data may be cleared from these files:
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Parent category: Life