Fillable Payroll Procedural Checklist (Page 2 of 3) in pdf

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Historical Payroll Register

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Quarterly 941 Forms

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Quarterly Tax and Contribution Reports

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W-2 Forms (year end)

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Quarterly Check Register

If you have printed your final copy of these reports, answer Y.

Do you have a current backup? Refer to the Solution-IV System Utilities manual for

more information on backups. If you do not have a current backup, the system terminates

the update and returns to the Payroll Main Menu.

Full month end processing? Month end processing clears all month-to-date (MTD) figures

throughout the payroll system.

Full quarter end processing? Quarter end does everything that month end does. In

addition, it increments the current quarter indicator in the payroll parameters and controls

which quarterly bucket the Check Register Update will update.

Full year-end, quarter end and year-end processing? Year-end does everything that

month end and quarter end do, plus:

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Clears all year-to-date buckets throughout the system including the employee

masterfile and code files.

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Rolls the year-to-date figures into the last year buckets.

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Sets the current quarter indicator to 1.

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Clears vacation/sick accruals if required by the payroll parameters.

Remove terminated employees? Terminated employees may be deleted from the system

as part of year-end processing. When using this option, the system looks at the termination

date for each employee. It compares this date with today's date, taking into account the

number of days to retain terminated employees from the payroll parameters. Employees

without termination dates are skipped.

Clear Quarterly Check File? Normally the quarterly check file is cleared as part of

quarter end processing. However, there may be times when you need to clear the quarterly

check file mid-quarter. For example, if the file gets full and you don't have room on the disk

to expand it. Be sure to print the Quarterly Check Register before clearing checks.

Clear Sick Accruals? Employee sick accruals are normally cleared as part of year-end

processing. The system will zero the accrual amounts for each employee if the payroll

parameters are set to not allow carryover to the next year.

Clear Vacation Accruals? Employee vacation accruals are normally cleared as part of

year-end processing. The system will zero the accrual amounts for each employee if the

payroll parameters are set to not allow carryover to the next year.

Clear Comp Time Accruals? Employee comp time accruals are normally cleared as part

of year-end processing. The system will zero the accrual amounts for each employee if the

payroll parameters are set to not allow carryover to the next year.

Clear Personal Time Off Accruals? Employee personal time off accruals are normally

cleared as part of year-end processing. The system will zero the accrual amounts for each

employee if the payroll parameters are set to not allow carryover to the next year.

Only clear Auto AP Expense Amounts? The amounts for the Automatic Accounts

Payable Expense Transfer are stored separately for each deduction, tax and contribution.

You have the option of clearing these numbers during period end. You will only want to

use this option if you do not want to post to Accounts Payable.

Clear historical transactions? Every transaction in the system is saved to a combination of

historical transaction files. This is done so those events can be recreated (with effort) if

necessary. As you might imagine, however, this file can get rather large, rather fast. We

therefore give you the option of clearing these files periodically.

Clear transactions older than Enter the oldest date for which you wish to maintain

historical information.

Copy transactions before clear? This feature will copy a transaction to be deleted to a

separate file before deleting it from the standard history file. If you would like to copy the

transactions to be cleared to a separate file so you can back them up before actually deleting

them:

Filename for copy Enter up to seven characters for the filename that you wish to copy to.

The digits 1-2 will automatically be added to the end of the filename, corresponding to the

two Payroll history files.

Perform Status Change Update, if necessary.

Important: This is a powerful function, which may result in codes or employees being

deleted or irreversibly combined with others. Make sure you have current backups before

continuing!

Payroll Procedural Checklist Page 2

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