Ministry Event Planning Checklist Template Page 3
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Date to be
Early event planning
responsible
Action
completed
8. Security
Security alerted
Occupational health, welfare & safety concerns addressed
Provision of first aid
9. Audio/visual requirements
PA system
CD or tape player
Lapel or handheld microphone
Lighting
Extra electrical requirements
10. Staffing
Extra required
Staff to meet and greet guests
11. Ambience
Floral arrangements, pedestal – can the theme of the
event be followed in flowers?
DJ / Background music
12. Guest comfort
Wheelchair access
Toilet facilities
13. Hospitality
Welcome signage at entrance
Ushers briefed
Red carpet
14. Housekeeping
Cleaning before and after
On standby during the event
15. On the day
Time for set up by whom
Time for dismantle by whom
Podium, stage
Tables, chairs layout
Chair covers
Floor plan
VIP seating
Name tags
Clear location directions
Registration desk
16. After the event
Person responsible
Debrief
Comments on all aspects (negative and positive)
Guest feedback
Guidelines for improvement next time
Evaluation against criteria
Celebration
Thankyou’s
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Parent category: Life