Checklist For New Employee Orientation Form (Page 2 of 2) in pdf

New Employee Checklist Continued

III.

STANDARD OPERATING PROCEDURES

_______Hours of work, flex time and holidays (employees must be in pay status the full day before and after the holiday).

_______Overtime policies, (overtime must always be assigned and pre-approved by the supervisor).

_______Time sheet procedures within the work unit, generally they are required only for overtime eligible employees.

_______Leave procedures:

_______a. leave request procedures: how to complete leave slips.

_______b. advance request to the supervisor is required for the use of annual or personal leave.

_______c. who and when to call in the case of unscheduled absences such as sick leave or emergencies.

_______d. explain the employee’s leave eligibility date; mandatory leave usage; business leave bank deduction.

_______e. availability requirements and the consequence of excessive absenteeism.

_______Break and lunch policy and timeframes (including smoking breaks).

_______How to order supplies.

_______Travel and per diem procedures and State ID card application (if applicable).

_______Inform the employee of the procedures for reporting accidents, notify the supervisor, complete the form and distribute

the copies immediately following any accidents. Employees may call the HR office for any questions.

_______Discuss office keys: Employee will ________ -or- will not ___________ receive a key to the building.

_______Voice Mail Policy and Telephone Etiquette (this will also be discussed during the monthly HR orientation)

_______Provide instructions on using email (this may also be provided during the monthly HR orientation).

_______Provide basic information on the use of the various computer programs (this will also be provided during the monthly

HR orientation).

_______Discuss restrictions on long distance calls (personal long distance calls allowed only if charged to home phone or

personal credit card), personal business and personal phone calls should be conducted during breaks and lunch).

_______Parking, where and how to obtain a State of Alaska parking permit.

_______Mail procedures, operation and location of photocopying, fax and other equipment.

_______Unique job requirements: special commissions, clearances, mainframe access needs etc. (if applicable)

Advised employee of any supervisory working files to be kept on the employee.

The above information has been provided and explained and is also available in the employees contract if applicable.

__________________________________________

___________________________________

Employee’s Signature

Date

__________________________________________

___________________________________

Supervisor’s Signature or HR Contact

Date

Page 2 of 2

Distribution: Original: Employee’s Personnel File

evised: 09/14/00

Checklist For New Employee Orientation Form Page 2