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General Information

Due Dates. Estimated tax payments are

Recordkeeping

Electronic Filing

due quarterly for health care providers and

and Payments

You should keep all internal accounting

monthly for hospitals and surgical centers.

records and external third-party documenta-

Annual Returns

tion that support the amounts reported on

• Health Care Providers: Your quarterly

File your annual return electronically either

your MinnesotaCare tax return.

estimated tax payments are due by the

online using our e-Services system or by

15th day of April, July, and October of

This includes any paper records and any re-

phone (see page 5).

the current year and January 15 of the

cords that you receive or store electronical-

following year.

ly. Some examples of paper and electronic

Payments

• Hospitals and Surgical Centers: Your

records include:

You are required to pay electronically if

monthly estimated tax payments are due

your tax liability was more than $10,000

•

bank statements

by the 15th day of each month.

for any one Minnesota business tax during

•

collection agency statements

the previous fiscal year (July 1–June 30).

If the due date falls on a weekend or

•

credit card processing vendor

holiday, payments electronically made or

If you are required to pay any Minnesota

statements

postmarked the next business day are con-

business tax electronically for one year, you

•

patient financing company statements

sidered timely.

must pay all Minnesota business taxes elec-

•

explanations of benefits (EOBs) from

tronically for all future years. We will send

Each estimated tax payment must be at least

Medicare, FEHBA, TRICARE, and

you a notice the first year you are required

the lesser of one of the following:

other government agencies

to pay electronically.

• 90 percent of one-fourth (or one-twelfth,

•

1099 tax statements from payers

A 5 percent penalty will be assessed if you

if you are a hospital or surgical center) of

fail to pay electronically when required,

•

detailed records of nonpatient income

your actual tax for the current year

even if a check payment is received on time.

•

audited and compiled financial state-

• one-fourth (or one-twelfth, if you are a

ments

hospital or surgical center) of your actual

Filing Due Date

•

invoices for legend drug purchases

tax for the previous year if you were in

Annual Tax Return

business for the entire year and you had a

•

all other summary and detail reports,

tax liability

The regular due date to file your annual

schedules, ledgers, and journals

MinnesotaCare tax return and pay any ad-

•

computer system or software back-ups

To determine your estimated tax payments,

ditional tax due for the previous calendar

see the MinnesotaCare Estimated Tax In-

All documentation should be available for

year is March 15.

structions available on our website.

the department to review. If you are audit-

The return must be filed even if there is no

ed, you will be asked to provide between 4

Additional Charge for Underpayment of

additional tax due. If March 15 falls on a

and 6 years of records. Exemptions may be

Estimated Tax. If any payment is less than

weekend or holiday, returns filed on the next

denied if your documentation is incomplete.

the required amount or is paid late, an ad-

business day are considered timely.

ditional tax charge (ATC) for underpaying

Statute of Limitations

the estimated tax will be assessed.

Extension of Time to File

The department may audit your return

If you cannot file your return by the regular

When you file your annual tax return, our

within 3½ years from the due date of the

due date, you may request a 60-day filing

e-Services system will calculate the under-

return or the date you filed the return,

extension. To request an extension for your

payment penalty, if any, for you.

whichever is later. If there is an error in the

2017 return, call 651-282-5533 no later than

amount of tax you reported, and the differ-

March 15, 2018.

Reporting Business Changes

ence between the original amount and the

Be sure to update your business information

A filing extension does not extend the time

correct amount is 25 percent or more, we

if you do any of the following:

you have to pay your tax. You must pay

have 6½ years to audit the return. There is

any tax you owe by the regular due date or

no time limit if we find you have fraudu-

• change the name, address, owner/officers,

you will be assessed penalties and interest.

lently reported tax information or if you

or ownership of your business

For 2017 returns, the regular due date is

have not filed a return.

• make any other changes (such as email

March 15, 2018. To pay electronically, go to

address, phone number, or contact per-

our website and log in to e-Services.

son)

• need to add or delete a tax type

Estimated Tax Requirements

• close your business

You are required to make estimated tax pay-

ments during the year if your total annual

• are no longer required to file and pay

MinnesotaCare tax will be more than $500.

MinnesotaCare taxes

If your total annual tax will be $500 or less,

To update, go to our website and log in to

you may pay your tax when you file your

e-Services. For additional information, see

annual tax return and are not required to

Managing Your Account Profile in e‑Servic-

make estimated payments during the year.

es on page 9.

Provider, Hospital, And Surgical Center Taxes Instructions - Minnesota Department Of Revenue - 2017 Page 2

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