Sample Financial Procedures Manual Template Page 7
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134. Reimbursement will be based upon current travel policies. Receipts must be attached
to the expense voucher for lodging, common carrier transportation, and receipts for
meals where required.
5. Incomplete expense vouchers will be returned.
6. Employees and board members will be reimbursed for travel and other related
expenses at the rate set by the Board. The Executive Director must approve employee
travel and workshop expenditures prior to their occurrence. The organization will
reimburse no more than the standard mileage rate for the business use of a car as
established by the IRS. _____________ (organization) will reimburse meal expenses
incurred in direct connection with _____________ (organization) employment, or a per
diem rate of $___ per day. The mileage rate and per diem rate will be established
annually by the board.
VII.
CONSULTANTS
1. Consideration will be made of internal capabilities to accomplish services before
contracting for them.
2. Written contracts clearly defining work to be performed, terms and conditions will be
maintained for all consultant and contract services.
3. The qualifications of the consultant and reasonableness of fees will be considered in
hiring consultants.
4. Consultant services will be paid for as work is performed or as delineated in the contract.
5. The Board of Directors will approve audit and other significant contracts.
6. The ________________ (staff position) will prepare 1099 returns for consultants at year-
end.
VIII.
PROPERTY
A. EQUIPMENT
1. Equipment shall be defined as all items (purchased or donated) with a unit cost of $500
or more and a useful life of more than one year.
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