Sample Financial Procedures Manual Template Page 9
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131. Reasonable, adequate coverage will be maintained to safeguard the assets of the
corporation. Such coverage will include property and liability, worker’s compensation,
employee dishonesty and other insurance deemed necessary.
2. The Executive Director will carefully review insurance policies before renewal.
3. The Executive Director will maintain insurance policies in insurance files.
4. Insurance policies will correspond to the calendar year whenever possible.
5. The __________________ (staff position) will prepare and maintain an insurance register.
XI.
TELEPHONE
1.
Personal long distance or cellular phone calls made on _____________ (organization’s)
telephones by employees must be logged with the _______________(staff position),
indicating that it is a personal call. Employees will be billed on these calls.
2. _____________ (organization) business calls from phones outside the office should be
billed to the _____________ (organization’s) telephone account.
XII.
BOOKS OF ORIGINAL ENTRY
1.
_____________ (organization will utilize a double entry system for accounting for all
funds.
2.
Adequate documentation will be maintained to support all general entries.
3.
At the end of each month, the ____________ (staff position) will prepare a Balance
Sheet, Statement of Activities, and Statement of Activities by Project that will be
reviewed by the Executive Director.
4.
The Statement of Activities report will include a comparison to the budget.
5.
_____________ (organization will maintain its accounting records on the accrual basis in
a manner that facilitates the preparation of audited financial statements conforming to
generally accepted accounting principles.
XIII.
GRANTS AND CONTRACTS
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