Title I Monitoring Form - Equipment And Inventory Control And Tracking Page 2
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23. The inventory system tracks Title I equipment by item description, model
Title I inventory reconciliation form contains the following
number (if applicable), inventory control number, serial number, acquisition
information for each piece of equipment:
date, cost, condition and location.
Item description
Model number (if applicable)
Inventory control number
Serial number
Acquisition date
Cost
Condition
Location
4. A Title I equipment inventory reconciliation is conducted and documented at
The signature and date on the Title I inventory reconciliation
least one time each calendar year.
form indicates the equipment inventory has been reconciled
at least annually.
Documentation is available to provide evidence of
adjustments to reconcile the Title I inventory (ex. Additions,
transfers, disposals etc.).
5. Title I purchased equipment is appropriately labeled and corresponds to the
Inventory control numbers and equipment serial numbers
inventory control and tracking system control number for Title I equipment.
correspond with the information logged on the Title I inventory
reconciliation.
Example of tagged equipment is available for inspection
6. The equipment inventory control and tracking system includes up-to-date
The Title I check-out form indicates the location of mobile
documentation (i.e. an equipment check-out form) to reflect the location of
equipment and the person responsible for the equipment
mobile Title I equipment (i.e. laptops or digital cameras).
when it has been signed out for use. (See the Office of
Federal and State Accountability’s Title I page on the State
Department of Education’s Web site for an equipment check-
out form.)
Person(s) responsible for reconciliation of Title I equipment is
evident (ex. Signature on check-out form)
7. Title I equipment that is transferred from one location to another is tracked
The location of equipment is logged on the Title I inventory
reconciliation form and corresponds with the equipment’s
and accounted for in a timely manner.
physical location. Information logged on the form tracks and
accounts for any changes in the location of equipment.
Equipment and Inventory Control and Tracking 2
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